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Executive Assistant
4 months ago
Date:30 Jun 2023
Job Posting End Date:
Job Country:
Australia
Job State/Province:Western Australia
Job Location/Region:Perth
About BHP
At BHP we support our people to grow, learn, develop their skills and reach their potential. With a global portfolio of operations, we offer a diverse and inclusive environment with extraordinary career opportunities.
Our strategy is to focus on creating a safe work environment where our employees feel strongly connected to our values and objectives, and where the capability of our people is key to our success.
Come and be a part of this success.- About the Role
- Reporting to the Vice President Technology Minerals Australia, you will be responsible for providing high level executive support whilst offering general administration support to the team when required.
- You will have the ability to handle work in a fast paced environment as well as being able to manage various and conflicting priorities with excellent attention to detail.
- In this role your responsibilities will include:
- Provide high level support to the Vice President Technology Minerals Australia with a high regard for confidentiality.
- Coaching team on expectations around prereads, meeting structure, meeting length, effective messaging
- Extensive diary management including coordinating and scheduling of appointments and meetings ensuring the General Manager's commitments and KPI's are met.
- Preparation of agendas, presentations, statistical data and reports as required.
- Light analysis/dashboard review related to KPI's and EPS and support for Planning team
- Regularly administering and assisting with audits
- Use of 1SAP to create purchase orders, purchase goods from the warehouse and ecatalogue.
- Coordination of events and functions including team building days and offsite meetings
- 1SAP/SAP reservations and Flight/accommodation bookings
- Visa & AMEX reconciliations
- Manage employee and contingent worker movements the internal system
About You
- Previous experience in supporting senior leaders.
- Strong planning and organisational skills with high attention to detail
- Proven ability to work autonomously, proactively establish priorities and take responsibility for time sensitive deliverables.
- High level verbal, written communication and interpersonal skills
- Working knowledge with 1SAP highly desirable
- Extensive knowledge of Microsoft Office Suite
- Experience using SAMS Workflow and SharePoint desirable
About Our Process
At BHP, we are committed to employing individuals who align with the BHP Charter Values and meet the requirements of the role.
As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.
Supporting a Diverse Workforce
The size, stability and magnitude of our business not only provides significant opportunity for professional development, but also attractive salary packages with performance-based bonuses and a best-in-class employee share program.
We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life.
These benefits include flexible working options, a generous paid parental leave policy, other extended leave entitlements and parent rooms.At BHP, we know that we are strengthened by diversity.
We are an Equal Opportunity employer that is committed to making BHP a safe and inclusive workplace where everyone can thrive and be at their best every day.
We are focused on creating a workforce that's more diverse and represents the communities where we work and live. providing a work environment in which everyone is included, treated fairly and with respect.We are an Equal Opportunity employer and recognise that true diversity includes gender, age, race, disability status, sexual orientation, religion, neurodiversity, education levels, and many more aspects of your identity.
