Front Office Assistant

2 weeks ago

Belrose, New South Wales, Australia Covenant Christian School Full time
2023 EMPLOYMENT

JOB

DESCRIPTION

JOB Front Office Assistant

TITLE
Permanent Full-time (or Part-time job share considered)
8am-4pm, across 40 weeks (After School Care for staff children provided)

Covenant Christian School is seeking a suitably experienced administrator and

receptionist to join our small but cohesive and friendly team of Front Office

Administration staff.

Our team undertakes a wide variety of school administrative tasks to assist the school

in running smoothly, efficiently, effectively and aligned to the School's Vision and

Mission.

JOB In addition to performing general administration duties, the school operates both
OVERVIEW Student and Parent Reception desks which provide students, parents and other visitors

with information and support regarding the activities of the School.

As first point of contact, our receptionists are pivotal for creating the right impression
and having someone with strong communication and interpersonal skills is essential.
With the added variety of different administrative tasks and office working, the role also
requires someone with good time management, work prioritisation and computer skills
in order to facilitate the different tasks requested by the Front Office Manager.

You will show godly support to students, parents and other visitors to the school,
expressing the outworking of your faith not only in the way you relate to students, but
with all the interactions you have with parents, teachers and others in our Covenant
Christian School community.

This Job Description introduces you to Covenant Christian School, explains the School's
Vision and Mission and provides further details on this opportunity.

We hope you find this information supportive in your consideration of this role. If you
have any further questions, please contact the HR Manager on

REPORTING As a Christ-centred community, we recognise that all staffing positions support, and are
RELATIONSHIPS supported by, all other roles. Such inter-relationships require us to consult and collaborate

with our staff.

'Now you are all the body of Christ, and each one of you is part of it'. 1 Cor 12:27

Reports to Front Office Manager

This Position Front Office Assistant
Key Relationships Students, Staff, Parents and School Visitors

Over 40 years committed to
the same Vision and Mission

Covenant Christian School was founded over 40 years ago by Christian

parents who passionately believed that parents are responsible for

bringing up their children in the training and instruction of the Lord

(Ephesians 6:4).
Their vision was a school that provided a comprehensive education, taught to
a high standard by Christian teachers, in which Christ was recognised as Lord
of all. This education was not only to prepare the students for future study or
work, but for life itself.

Today, this vision lives on through a dedicated Board, School Association, staff
and community, united in this original Vision and Mission.

VISION
To faithfully serve in God's plan to restore all things under the Lordship of
Jesus Christ.

MISSION
To assist parents in the nurture of their children, by providing a Christ-centred,
biblically grounded, culturally engaging and academically rigorous education
to equip the children to live for God's glory.

Located in leafy Belrose, NSW,
Covenant Christian School is
19 kilometres north-east of the
Sydney central business district
in the local government area of
Northern Beaches Council.

Front Office Assistant 2023 EMPLOYMENT

  • GENERAL DUTIES
  • General school administration duties.
  • Based on the Parent Reception desk in the main office, be the first point of contact to the
- school for phone calls and visitors/parents.
  • Provide general reception functions and assistance to parents and other school visitors.
  • Ensure parents and visitors signin on the "On Location" system.
  • Answer phone calls to the school on the main switch.
- forwarding to the appropriate person or department.- app.
  • Access information as required in the school's Edumate database system and assist as
- needed with entering information for excursions, incursions, parent permissions, etc.
  • Provide backup support to the Student Reception desk and Sick Bay during busy times/

- staff breaks.
  • Confirm changes to family contact details and student medical details received through
  • Format and update daily messages for students and forward student daily absence report

- to teaching staff.
  • Assist with updating Term Calendar in Teams.
  • Incoming and outgoing post, including distribution to pigeonholes.
  • Maintain the staff logout book.
  • Print and distribute room changes as required.
  • Maintain keys and laptops/iPads for casual staff.
  • Maintain keys and logbook for contractors and tutors.
  • Take bookings and oversee the calendar for the C16 meeting room.
  • Organise out of class passes for students as requested by Wellbeing Coordinators.
  • Process Voluntee

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