Executive Assistant to Executive Director, Events South Australia

3 months ago

Adelaide, Australia South Australian Tourism Commision Full time

The role is responsible for the high-level provision of support to the Executive Director, Events South Australia, of the South Australian Tourism Commission. The candidate will have exceptional interpersonal skills with key attributes which include attention to detail, discretion, honesty, and integrity. Diary and inbox management will form key parts of this important role, as will high level communication skills and customer service.  

Key Responsibilities of the role

  • Ensure timely advice is provided on administrative and day-to-day management matters including priority work and deadlines, through research and liaison with SATC departments including Executive Services
  • Assist the Executive Director, ESA by undertaking minor projects and research, preparing and coordinating briefing notes, drafting letters and word processing.
  • Provide Administrative support regarding mandatory compliance and reporting, including Bona Fide and Leave Reports, authorisations, approvals and follow up.  
  • Coordinate invitations, including but not limited to compiling invitation lists, sending invitations and tracking replies, and being present on event day(s), as required.
  • Organise intra/interstate and overseas travel for Executive Director, ESA including approvals, flights, itineraries, accommodation requirements, traveller’s cheques, meeting arrangements, hospitality engagements and other associated requirements

QUALIFICATIONS

• TAFE or Tertiary qualifications in a Business administration or related discipline

SKILLS, EXPERIENCE AND KNOWLEDGE

  • Demonstrated experience in an Executive Assistant role

  • Exceptional Outlook, Word processing, PowerPoint, Excel skills.

  • Ability to work collaboratively in a team environment, contribute and encourage teamwork

    and take a shared responsibility for achieving results.

  • Proven ability to be self-motivated and possess initiative and enthusiasm.

  • Ability to provide high quality customer service and relate professionally and effectively in

    liaison between the executive office and the Minister's Office, sponsors, event owners,

    senior public servants, industry leaders, industry at large and staff at the Commission.

  • Proven ability to use tact, discretion and tolerance in dealing with stakeholders

  • Clear and concise communication skills, both verbally and in writing

  • Ability to work under minimum supervision and effectively cope with high volumes of work,

    using time management skills

  • Ability to manage unforeseen circumstances, analyse problems, formulate suitable

    solutions and implement appropriate actions.

  • Ability to maintain confidentiality at all times.

  • Attention to detail

  • Experience in managing invitations lists, including online ticketing portals and the collation

    of RSVP’s

  • Experience in management of external correspondence and following up key stakeholders.

  • Experience in administrative and office procedures including producing reports, minute

    taking, letter writing, maintaining filing systems and other clerical systems.

A wide range of employee benefits are available at SATC including:

  • Parental and Purchased Leave Entitlements
  • Opportunity to join a fun and active social club
  • Annual Calendar of Wellness events
  • Mental Health First Aid Training
  • Ongoing Training and Development opportunities
  • Annual skin checks and flu vaccinations
  • Casual Fridays (with a gold coin donation towards a nominated charity).
  • Staff recognition and service awards
  • Access to a free and confidential employee assistance program

Here at the SATC, we love our state and we love what we do. We want to bring visitors to South Australia to build a prosperous economy and share the love with the rest of Australia and the world. We search for undiscovered experiences, remarkable people and immersive products, and we tenaciously seek the best. Together we are making a difference so South Australia thrives. 

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