South Australian Tourism Commission
3 days ago
The role of an Executive Assistant to the Executive Director, Events South Australia, at the South Australian Tourism Commission is a highly sought-after opportunity for individuals who are passionate about delivering exceptional support in a dynamic and fast-paced environment.
This key position plays a crucial role in ensuring the smooth operation of the Executive Director's office, providing timely advice on administrative matters, managing diaries and inboxes, and maintaining high-level communication skills and customer service.
We are seeking a highly skilled and experienced individual who can provide exceptional support to our Executive Director, utilising their expertise in diary and inbox management, as well as their ability to communicate effectively with various stakeholders.
Key Responsibilities:
- Ensure timely advice is provided on administrative and day-to-day management matters, including priority work and deadlines, through research and liaison with SATC departments.
- Assist the Executive Director by undertaking minor projects and research, preparing and coordinating briefing notes, drafting letters and word processing.
- Provide administrative support regarding mandatory compliance and reporting, including Bona Fide and Leave Reports, authorisations, approvals, and follow-up.
- Coordinate invitations, including compiling invitation lists, sending invitations, and tracking replies, as required.
- Organise intra/interstate and overseas travel for the Executive Director, including approvals, flights, itineraries, accommodation requirements, traveller's cheques, meeting arrangements, hospitality engagements, and other associated requirements.
Qualifications and Skills:
- Demonstrated experience in an Executive Assistant role.
- Exceptional Outlook, Word processing, PowerPoint, Excel skills.
- Ability to work collaboratively in a team environment, contribute to teamwork, and take shared responsibility for achieving results.
- Proven ability to be self-motivated and possess initiative and enthusiasm.
- Ability to provide high-quality customer service and relate professionally and effectively with various stakeholders.
- Proven ability to use tact, discretion, and tolerance when dealing with stakeholders.
- Clear and concise communication skills, both verbally and in writing.
- Ability to work under minimum supervision and effectively cope with high volumes of work, using time management skills.
- Ability to manage unforeseen circumstances, analyse problems, formulate suitable solutions, and implement appropriate actions.
- Ability to maintain confidentiality at all times.
- Attention to detail.
- Experience in managing invitation lists, including online ticketing portals, and collating RSVPs.
- Experience in managing external correspondence and following up with key stakeholders.
Estimated Salary: $70,000 - $90,000 per annum, depending on experience.
Benefits: As an employee of the South Australian Tourism Commission, you will have access to a range of benefits, including parental and purchased leave entitlements, opportunities to join a fun and active social club, annual calendar of wellness events, mental health first aid training, ongoing training and development opportunities, annual skin checks, and flu vaccinations.
About Us: At the South Australian Tourism Commission, we love our state and we love what we do. We want to bring visitors to South Australia to build a prosperous economy and share the love with the rest of Australia and the world. We search for undiscovered experiences, remarkable people, and immersive products, and we tenaciously seek the best. Together, we are making a difference so South Australia thrives.
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