Senior Manager Portfolio Office Services

2 weeks ago

Sydney, Australia ASIC Full time

The role

As Senior Manager, Portfolio Office Services you will be required to:

Lead a team that provides ‘Centre of Excellence services' in Program and Project Management, including: resource planning, ASIC Project Methodology (APM), project risk, assurance, reporting and governance. Governance secretariat support and coordinating new project pipeline. Provide coaching and support to Program and Project Managers ensuring adoption of the ASIC Project Methodology (APM) and agile based ways of working. Ensure all Portfolio Office team members clearly understand their responsibilities and provide the support and guidance required to ensure successful project delivery. Assist Managers within the Portfolio office with onboarding of new team members. Provide ‘Centre of Excellence' services to projects which have a technology component. This will include guidance on position descriptions, methodology, assurance, governance and resource planning. Custodian of the ASIC Project Methodology (APM), ensuring regular reviews are undertaken and that methodology is tailorable to project size and complexity. Provision of Project Assurance and Risk Services to projects within DD&T. Ensure alignment to the APM and Enterprise Risk frameworks. Provide Resource Planning services across the DD&T function, including management of the resourcing tool, forecasting, liaison with Resource Managers to ensure resources are appropriately allocated to projects. Ensure all Project Managers upload resourcing requirements into Resource Tool. Provide reporting on resource planning and allocation. Liaison with P&D on forecasting resource demand for projects. Ensure resource planning reports to be tabled at Governance committees. Provision of secretariat services to the Transformational Program Governance structure: Transformation Portfolio Sub-Committee, Program Steering Committees. Services include planning and scheduling of meetings, preparation of meeting materials and meeting minutes. Coordinate the preparation of materials for Portfolio Office updates to other ASIC Governance bodies including EXCO and Commission. Liaise with Program and Project Managers, to ensure that status reporting for all projects are completed in a timely manner. This should be inclusive of project progress, budgets, risks, issues and concerns. Manage the DD&T new project pipeline – ensuring all initiatives not captured during business planning are documented centrally. These projects will be presented to the Transformation Portfolio Sub-Committee for review and approval. Provide insights to DD&T Managers on timesheet completion. Ensuring all team members are accurately recording time to projects. Establish and maintain productive working relationships with business stakeholders who are involved in technology related projects. Establish productive working relationships with other DD&T Functions: Information Technology, Digital, Data, Cyber Security and corporate functions, in particular: People & Development (Recruitment), Finance, Risk, Property and Protective Security. Ensure key processes/procedures are documented and team members are trained.

About you

Qualifications and experience

Relevant tertiary qualifications in Information Technology or Business Management and demonstrated experience managing project team members in a complex corporate or government environment. Project Management certifications are preferred (PRINCE2, MSP or Agile). Demonstrated experience in Enterprise program and/or project management and provision of ‘Centre of Excellence' services. Demonstrated experience in project and program prioritisation, resource planning, financial management and project-based procurement. Demonstrated experience delivering projects in accordance with a Project Management methodology. Preferred experience in delivering projects in accordance with Commonwealth Government guidelines for procurement, financial management and asset management. Well-developed management and leadership skills including the ability to coach and build high functioning teams while positively influencing others to achieve results. Demonstrated organisational and time management skills and the ability to work to meet deadlines while managing several competing priorities in a fast-paced environment.  Excellent verbal and written communication skills and ability to articulate complex technical matters to users. Experienced in visualising data in reporting. Microsoft Office suite including Visio, Project and Azure Dev Ops, Peoplesoft and SharePoint knowledge an advantage. Experienced in reporting tools, such as Power BI.

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