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Administration Assistant

4 months ago

Ferntree Gully, Australia EACH Victoria Full time

Company Description

  • Part-time position available on Fridays, with the potential for increased hours in the future
  • Based in Ferntree Gully, Lilydale and Ringwood
  • Fast-paced Administration role supporting our large Oral Health team in the Smile Squad program
  • Generous Salary Packaging benefits of up to $18,550    

Join us at EACH 
For over 50 years, EACH has been dedicated to enhancing lives and fostering stronger communities through our health and support services. Our workforce comprises compassionate individuals ready to offer a wide range of services tailored to meet the unique needs of individuals from all walks of life. Join us in our mission and together, let's create meaningful change. 

About the Oral Health Team
It’s the people who make the difference at EACH.
The oral health team consists of dedicated, experience professionals including dentists, oral
health therapists, dental therapists, prosthetists, dental assistants, and the dental students
who provide a comprehensive range of high-quality dental services in a friendly
environment. The dental program is located at both Ferntree Gully and Ringwood sites. The
program also provides outreach services, including Smile Squad for School Dental Services
within the community and Smiles 4 Miles Program. Our goal is to support clients to improve
their oral health outcomes in a friendly and professional environment.
The administration assistant will collaborate across key contacts to contribute to efficient
and effective management of the outreach programs.

Job Description

The key objective of this role is to provide high quality and efficient administration support to
oral health operations including outreach programs.
As with every staff member and volunteers, the administration assistant must consistently
model the behaviours and values expected by EACH.
The position will collaborate across key internal and external stakeholders to ensure efficient
and effective management of the outreach program.

What You'll Be Doing

• Effective management of all documents associated with outreach services including monitoring of diary management, client appointments and program resources
• Undertake collection and coordination of relevant client related data entry activities and bookings to ensure timely, safe and effective care is delivered by clinical staff
• Provide seamless client scheduling assistance to enhance client experience throughout their engagement with the program.
• Contribute to smooth functioning of oral health program/s by providing a timely and accurate administration support
• Perform other duties as directed by the Oral Health Services Manager and Team Leader -– Outreach.
• Provide administrative support and assistance to fellow team members as required
• Always uphold client confidentiality

Qualifications

Mandatory Qualification/s, Competencies and/or Licences
• Completion of a Criminal History Check and Employee Working With Children Check (or State equivalent) prior to commencement of employment and as required by legislation and policy during employment, as well as a duty to disclose relevant information that may arise after employment has commenced
• Current state-based driver’s license
• Current CPR
Highly regarded Qualifications and/or Certifications
• Certificate III Administration
• Certificate III Dental Assisting / Certificate IV Dental Assisting

Additional Information

We are a 2024 Circle Back Initiative Employer - we commit to respond to every applicant.  

Applications Close: Friday 21st June.

Next Steps in the Hiring Process 

Thank you for your interest in joining EACH To learn more about next steps, please check out our Hiring Process Guide.

EACH Commitments

At EACH, we prioritize treating every individual with dignity and respect, regardless of their background, ability, or identity. We actively encourage applications from diverse backgrounds and those with lived experiences.  

EACH is committed to creating a culturally safe environment that values and supports Aboriginal & Torres Strait Islander people(s), recognizing and respecting their unique culture and contribution to our communities. We strongly encourage applications from Aboriginal and Torres Strait Islander People.  For further information regarding our commitment please see our Reconciliation Action Plan.

As a child-safe organisation, EACH prioritizes child safety and well-being by creating a secure environment for children and implementing effective organisational structures, policies, and procedures