Creative Arts Administration Assistant

4 weeks ago

Wheelers Hill, Australia Caulfield Grammar School Full time

Wheelers Hill - Senior Campus

About Us 

Caulfield Grammar School is an internationally recognised, independent, co-educational school committed to providing exceptional educational opportunities from Early Learning through to Year 12. With over 3400 students across 3 campuses and our Student Experience Programs in Yarra Junction and Kakadu, Caulfield Grammar passionately strives to deliver innovative specialist educational programs enabling quality learning every day, in every experience, for every learner, for life. 

The Role   

Reporting to the Campus Head of Music, Theatre & Visual Arts, the Creative Arts Administration Assistant will provide administrative support to the Music, Theatre, and Visual Art team and K-12 Wheelers Hill School Community, to enable the school to achieve its Vision and Purpose.  

This is a part time, fixed term opportunity until the end of the year and is ideally suited to a highly capable and personable administration professional seeking a positive work life balance at our Wheelers Hill Campus. Working flexibly across 4 days a week (mandatory days are Wednesday and Friday), you will be a key member of our Music, Theatre & Visual Arts team. 

Key Duties 

  • Work cooperatively and collaboratively with others to achieve and deliver strong and quality administrative support to all aspects of the campus music operation in a timely manner. 
  • Participate and contribute to administrative initiatives with a focus on best practice, efficiency, and delivering creative, innovative solutions. 
  • Maintain various databases to ensure accuracy of student and staff database and systems in relation to happenings in the Music/Theatre/Visual Arts space. 
  • Provide secretarial and administrative support to the Leaders of Music in both Junior and Senior school as well as support Theatre in productions. 
  • Act as a contact person for all private instrumental students and their families, including as the contact person for teachers and instrumental music tutors teaching private tuition. 
  • Generate instrumental reports to support the administration of the classroom instrumental programs and private tuition. 
  • Assist in leading and supporting a strong and vibrant learning culture that strives for continuous improvement and ensures quality learning in all settings for both staff and students. 
  • Model and live the Caulfield Grammar School values and behaviours. 

Skills and Experience  

  • Demonstrated strong customer service focus 
  • Excellent interpersonal and communication skills 
  • Strong organisational skills, with high attention to detail 
  • Proficient computer skills with a willingness to learn new systems   
  • Significant administration experience within an educational setting (desirable) 
  • Holds or willing to obtain an Employment Working With Children Check. 

Why Caulfield Grammar School 

Our culture is defined by the five values: Pursuing Excellence, Inspiring Creativity, Thriving Together, Embracing Diversity, and Living Wholeheartedly. These values guide the way we work together with passion and authenticity based on our guiding principle of a Mind for Life.  

For more information about pursuing a career of excellence at Caulfield Grammar School, please visit our Employment Page.  

Our Benefits  

  • Competitive base and 12% Superannuation 
  • Continuous professional development opportunities 
  • Access to outstanding facilities and resources with free onsite parking 
  • Health & Wellbeing activities throughout the year 
  • Employee Assistance Program (EAP) 

How to Apply 

Please submit your application by clicking on the APPLY button to be directed to our website. Applications will be reviewed and screened upon submission. 

Enquiries: Employment@caulfieldgs.vic.edu.au 

Caulfield Grammar School is committed to ensuring the safety and wellbeing of our School community. All employees, direct/indirect contact volunteers, third party contractors and external education providers are required to comply with our Child and Youth Safe Policy and our Child and Youth Safe Code of Conduct.

Applicants will be required to undergo background checks as per the Schools Security Vetting Policy and guidelines.

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