Executive Assistant

4 weeks ago

Sydney, Australia Beaumont People Full time

                                      Executive Assistant
 

  • Full-time, permanent position | Pyrmont (2009) office location | Support the CFO and CEO in a fast-paced and dynamic environment.
  • Supportive and collaborative team culture.
  • WFH options | NFP salary packaging | Additional leave between Christmas and New Year.

  
About our client
At City West Housing we understand how fundamental a home is for a person’s health, wellbeing, resilience and opportunity. We are proud to house around 1,600 residents across nearly 900 homes in the City of Sydney. We invest in the communities in which we operate, working closely with a range of partners to build stronger communities and improve people’s lives.

Based in our office in  Pyrmont , City West Housing has a growing and dynamic team of people who live and breathe our values of  Accountability, Compassion, Inclusion,  and  Integrity.
We're committed to developing affordable rental housing and fostering stronger community bonds. As a Tier 1 registered community housing provider, we prioritise our values. Our purpose is clear: to build stronger communities and improve people's lives by providing affordable housing.
 

Role responsibilities
 
The Executive Assistant will provide sophisticated, executive-level support to the CEO, the CFO/Company Secretary, and the Board of Directors. Collaborating and communicating effectively within the dynamic environment of a mission driven organisation will be critical in order to achieve strategic objectives.

  • Schedule busy diaries on behalf of the CEO and CFO – arranging time and meetings (including travel and accommodation as necessary) and managing workflow (as well as the flow of information) according to strategic objectives.
  • Provide broader executive support such as preparing documents, presentations and reports as needed.
  • Provide end-to-end Board meeting support – arrange logistics, assist with Board and Committee schedules and agendas, papers, registers, managing the Board portal (BoardEffect) and attend meetings to take minutes for review and distribution.
  • Provide a high level of customer service stakeholder enquiries or requests or directing them to the relevant team member in a professional and timely manner.
  • Participate in project delivery teams, and otherwise collaborate across the broader team as needed – such as providing human resources administration support to the People & Culture Manager.
  • Ensure compliance and accurate record-keeping in the relevant IT systems and maintain a continuous improvement mindset regarding administration and operations policy and procedures.
  • Accurately and efficiently reconcile expenses including credit and debit cards.

 
Essential Requirements
You will be comfortable working in a small, tight-knit team and be a passionate collaborator and communicator.

  • Robust experience in providing sophisticated and efficient support to C-suite leaders as well as Previous experience of working with Directors and Boards and providing meeting support.
  • Technologically savvy with an intermediate - advanced proficiency in Microsoft Office - Word, Excel, and PowerPoint.
  • Excellent written and verbal communication style – the ability to tailor this style to different levels of stakeholders.
  • A solution-focused, proactive work-style, with the ability to meet deadlines and maintain attention to detail (and keep relevant parties up to date).
  • Demonstrated experience displaying confidentiality and professionalism.

 
Benefits

  • Competitive salary.
  • Up to $15,900 extra tax-free per year through Community Business Bureau (check out their website to understand how it works).
  • Additional salary packaging for meals and entertainment up to $2,650 per year
  • Discounted Go-Get membership.
  • Additional leave day between Christmas and New Year.
  • Earn vouchers and other rewards with our reward and recognition system.
  • Be part of a genuinely dynamic, supportive, and collaborative team in a growing organisation.

 
How to Apply

To be considered for this position please apply now with your resume directly through the advertisement . If you have any further questions, please contact Diana Linde at diana@beaumontpeople.com.au.
  
Applications will be assessed as they are received.

At Beaumont People we believe a diverse workplace is a happy workplace, and we love working with organisations that feel the same way.  We encourage applications from people of all different backgrounds, including Aboriginal and Torres Strait Islander peoples, people from CALD backgrounds and people with disabilities.
   
We do not discriminate on the basis of race, religion, sexual orientation, gender identity, national origin, age, disability, marital or parental status. Should you require a reasonable accommodation to be made for your application to be assessed we would be more than happy to discuss how that can be arranged.

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