Project Administrator

4 weeks ago

Perth, Australia Woolpert Full time

Your new company:

Woolpert is the premier architecture, engineering, geospatial (AEG), and strategic consulting firm, with a vision to become one of the best companies in the world. We innovate within and across markets to effectively serve public, private, and government clients worldwide.

Woolpert is a Global Top 100 Geospatial Company, a Top 100 ENR Global Design firm, earned six straight Great Place to Work certifications, and actively nurtures a culture of growth, inclusion, diversity, and respect. Founded in 1911 in Dayton, Ohio, Woolpert has been America’s fastest-growing AEG firm since 2015 with over 2,000 employees and more than 60 offices on five continents.

In the Asia-Pacific region, Woolpert specialises in the collection, analysis and delivery of spatial data. We capture measurement and location data by surveying the built and natural environments from the air, ground and over water. We deliver digital solutions of the physical world. Our clients use our products and spatial data to plan, design, build and manage their assets, infrastructure and environments. This is a technical industry where innovation and technologies are constantly evolving.

Your new role:

The Project Administrator position will be responsible for managing all administrative functions within the Project Management Office (PMO) to support Project Managers in ensuring projects are delivered on time and within budget.

Your key responsibilities will include:

  • Provide comprehensive administrative support to the Project Management Office (PMO)
  • Provide pre-sales assistance to the Sales & Marketing team and support other divisions, including Survey, Mapping and Digital Solutions
  • Utilize financial and project management tools to effectively monitor and manage project costs, timelines and deliverables
  • Assist in the preparation, organization and distribution of essential project documentation, including reports, contracts and schedules.
  • Maintain accurate and up-to-date project records and documentation for ease of access and reference.
  • Process and review invoices ensuring accuracy in financial reporting and adherence to project budgets
  • Ensure clear communication and coordination among all stakeholders, keeping them informed of project progress and key updates

What we’re looking for:

To be successful in this role you will already have prior experience in a project management environment along with:

  • Demonstrated experience in administrative support to multi-faceted projects
  • Ability to take responsibility and accountability for assigned tasks
  • Excellent oral and written communication skills
  • Ability to work non-standard working hours to provide on-demand customer support
  • Demonstrate competence in developing and maintaining sound co-worker relationships.
  • Ability and willingness to learn and adopt the various software required to utilise

What’s in it for you:

  • Being part of a talented and motivated multidisciplinary team, with a focus on building high quality geospatial solutions and products
  • Opportunities to receive training and/or exposure to other facets of the Woolpert business for career development
  • Flexible and supportive working environment
  • Employee Assistance Program for employees and family members
  • Novated Leasing and Salary Sacrifice

Minimum qualifications and experience:

  • Certificate or higher in business
  • Experience using Netsuite will be highly regarded
  • Must hold permanent and full working rights in Australia

Desired Qualifications & skills:

  • Formal qualifications in business administration / project management
  • 3+ years’ experience in a similar role or significant exposure to parts of the role
  • Knowledge of best practices around contract administration
  • Knowledge of project management software products
  • Geospatial experience

Interested in joining our team? Send your cover letter and resume (1 document) to recruitment.apac@woolpert.com or apply by clicking the Apply button. Confidentiality assured. Please note only applications with unlimited work rights in Australia need apply; only successful short-listed candidates will be contacted.

We value a diverse and inclusive workplace. All qualified applicants will receive consideration for employment.

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