Studio Manager

1 month ago


Melbourne, Australia Urbis Full time

About this role

Who we are:

Urbis is people focused, and we want the best for our team, our clients, and our communities. We are a community of passionate problem solvers, sought out by our clients for our fresh thinking and approach to their city-shaping projects. You will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.

We pride ourselves on empowering our employees and supporting them to be the best they can be. You will have the benefits of salary continuance insurance, a generous parental leave policy for both primary & secondary carers, work life balance, health & wellbeing programs, extensive training opportunities and much more.

Urbis shaping futures, your way

The Opportunity:

We are seeking a dynamic and proactive Studio Manager to join our Melbourne Design Studio. The ideal candidate should possess exceptional personal organisation, communication, and time management skills to provide administrative support to a high-performing design studio.

The role demands a proactive, curious and self-motivated individual who takes initiative and is always seeking to improve their skills. You will be challenged with diverse and exciting tasks, ensuring that no two days are the same.

If you're passionate about providing top-notch administrative support and becoming an integral member of our design studio, then we would love to hear from you.

You will:

Lead administrative support to Directors and the wider design team. Provide financial and technical support on the Urbis Practice Management system (BST), including the set-up of projects, tracking budgets and monthly invoicing and reporting. Providing coaching and guidance in workload management, administration, policies and procedures, formatting and production of documents and project/practice management. Assist with tender submissions by becoming an Urbis ‘tender champion' Provide technical support on all Microsoft Office Suite programs. Assist in delivering against agreed business plan objectives / initiatives. Prepare presentations, project sheets and capability statements. Collaborate around continuous improvement of existing administrative systems. Learn alongside an experienced team of design administrators.


About You:

Knowledge and experience in project finance and reporting will be highly regarded Demonstrated experience in a similar role Brings a positive and ‘can do' attitude Ability to provide customer/client-service to a professional standard Ability to manage multiple requests on the go Ability to develop strong rapport with team members High attention to detail Be able to adapt to change at a fast pace Minimum Intermediate level MS office skills (Excel, Word, Outlook, PowerPoint)
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