Studio Administrator

3 weeks ago

Melbourne, Australia Charcoalblue Full time

Welcome
- Why do you consider yourself to be a suitable person for the post and what you would like from the job?
- Which of your previous experience and training would you highlight as being particularly relevant?
- Describe your experience and competency using Microsoft Office, Adobe Suite and any other software packages you are familiar with.
- Please highlight the elements of the role requirement where you feel you have the least experience or would need some support.
- Please state your salary expectations in line with your experience.

We look forward to hearing from you by **5pm AEDT, Monday 19th June 2023.**

Company Overview

The Charcoalblue Group was established in the heart of the UK theatre industry in 2004. Since then, we have carved out a reputation as the world's leading integrated Theatre, Acoustic and Experience Consultancy service. We now operate as a cohesive and collaborative team across six international studios in the UK, USA, and Australia, delivering projects to every corner of the globe. Theatre, acoustic, project management and digital design runs in our blood and each one of us has at some point worked within the industry we now design for. We provide a full spectrum of consultancy services from strategic analysis and creative concept generation through to detailed design and full project leadership. Simultaneously, we have the expertise to integrate world-class acoustic, technical, and digital design solutions from the outset.

Description of role

Our Studio Administrators are part of the Studios team which is one of the functions of the global Business Support team, which collectively is responsible for supporting our global team on all aspects of business operations. The Studios team offers a well rounded experience to our internal team and external stakeholders on many operational day to day areas, including travel, studio logistics and facilities, compliance and championing our company culture within our studios.

This position will require you to work in close collaboration with the other regional Studio Administrators who are based in our US and UK studios. You will be line managed by our Studios Manager and you will also liaise closely with your Regional Partner (Australasia) to ensure the smooth and compliant day to day running of the Melbourne studio. You will also liaise with other key stakeholders (locally and globally) as appropriate.

Charcoalblue Studio Administrators are responsible for all day-to-day administrative duties within their local studio, providing support to their local team, delivery of local initiatives, and collaboration on global initiatives ensuring cohesive processes are reflected in that region. This job requires a high attention to detail, an excellent communication style and the ability to multi-task and prioritise accordingly, often working to tight deadlines. A sense of humour and the ability and willingness to get the job done are key to success

The key responsibilities below are applicable to all Charcoalblue Studio Administrators, noting however that some of these duties may be weighted differently according to local conditions, i.e. size of local team and studio.

You will be based in the Melbourne studio for 100% of your working week unless by prior arrangement with your line manager and/or Regional Partner.

**Key **responsibilities**
- First point of contact for all team members (local or visiting from other studios) for studio support and general administrative inquiries.
- First point of contact for visitors, phone calls, directing accordingly and dealing with all verbal and written inquiries.
- Support all team members affiliated to your local studio, on their day-to-day requirements including responsibility for travel logistics (travel management systems, accommodation booking requirements, etc. in line with Company policy).
- Responsibility for coordinating essential facilities services, such as security, cleaning, and waste disposal for the studio and maintaining a well-stocked studio for effective working.
- Responsibility for local / regional administrative and compliance matters including insurance administration and other external stakeholder contracts in liaison with senior management.
- Key point of contact for all local studio Health & Safety, Fire Safety and Business Continuity compliance tasks in liaison with senior management, seeking support and sign-off as required.
- Provide studio inductions for new team members.
- Responsibility for studio reconfigurations and relocations as directed by Regional Partner.
- Coordinate with other global Business Support team members (IT / Finance / HR / Training & Development / Marketing / Business Development) to ensure smooth operations and common approach on local and global culture and initiatives.
- Support on wider Business Support Team initiatives and project requirements as required such as preparation of bid documentation material and basic local studio finance tasks in

  • Studio Administrator

    6 days ago

    Melbourne, Victoria, Australia Charcoalblue Full time

    Welcome Why do you consider yourself to be a suitable person for the post and what you would like from the job? Which of your previous experience and training would you highlight as being particularly relevant? Describe your experience and competency using Microsoft Office, Adobe Suite and any other software packages you are familiar with. Please highlight...

  • Studio Administrator

    4 weeks ago

    Melbourne, Australia Bloomfield Tremayne & P Full time

    **Pathway to being a studio manager** ***: - **CBD location** ***: - **Multi-national architecture studio** Are you a highly organized and collaborative admin team member with experience in the architecture industry? If so, we have the perfect opportunity for you! Our client is a leading architecture studio that is seeking a Studio Administrator to join...

  • Studio Administrator

    1 day ago

    Melbourne, Australia Bloomfield Tremayne & P Full time

    **Pathway to being a studio manager** ***: - **CBD location** ***: - **Multi-national architecture studio** Are you a highly organized and collaborative admin team member with experience in the architecture industry? If so, we have the perfect opportunity for you! Our client is a leading architecture studio that is seeking a Studio Administrator to join...

  • Studio Administrator

    5 days ago

    Melbourne, Victoria, Australia Bloomfield Tremayne & P Full time

    Pathway to being a studio manager***: - CBD location***: - Multi-national architecture studioAre you a highly organized and collaborative admin team member with experience in the architecture industry? If so, we have the perfect opportunity for youOur client is a leading architecture studio that is seeking a Studio Administrator to join their team. In this...

  • Studio Administrator

    2 months ago

    Melbourne, Australia Bloomfield Tremayne & P Full time

    **Leading National Architecture Studio** ***: - **Broadly Based Role Supporting Practice Manager** ***: - **Central CBD Office, Close to PT + Cafes** Our client is a trailblazing mid-sized Architecture Studio with a strong pipeline of projects. This studio is building up their dream team. To ensure that the studio runs like a well-oiled machine, they're...

  • Studio Administrator

    10 hours ago

    Melbourne, Australia Bloomfield Tremayne & P Full time

    **Leading National Architecture Studio** ***: - **Broadly Based Role Supporting Practice Manager** ***: - **Central CBD Office, Close to PT + Cafes** Our client is a trailblazing mid-sized Architecture Studio with a strong pipeline of projects. This studio is building up their dream team. To ensure that the studio runs like a well-oiled machine, they're...

  • Studio Administrator

    6 days ago

    Melbourne, Victoria, Australia Bloomfield Tremayne & P Full time

    Leading National Architecture Studio***: - Broadly Based Role Supporting Practice Manager***: - Central CBD Office, Close to PT + CafesOur client is a trailblazing mid-sized Architecture Studio with a strong pipeline of projects. This studio is building up their dream team. To ensure that the studio runs like a well-oiled machine, they're on the lookout for...

  • Studio Administrator

    2 weeks ago

    Melbourne City Centre, Australia HAYS Full time

    Studio Administrator job working for a well known Architecture company in the CBD, paying up to $80,000+ **Your new company** Your new company is an Architecture and Design company located in the CBD that has an outstanding reputation and a positive team environment. They have successfully delivered projects within a variety of sectors including...

  • Studio Administrator

    4 weeks ago

    Melbourne, Australia Bespoke Career Management Full time

    **Sector**:Business Support - **Job Ref**:62005 **About this role**: A Melbourne based architecture and design studio are looking for a pro-active and collaborative team member across studio administration. The main purpose of the role is to provide support to the Practice Manager and Directors in a variety of tasks - this is a role where you'll have an...

  • Studio Administrator

    5 days ago

    Melbourne, Victoria, Australia Bespoke Career Management Full time

    Sector:Business Support- Job Ref:62005About this role:A Melbourne based architecture and design studio are looking for a pro-active and collaborative team member across studio administration. The main purpose of the role is to provide support to the Practice Manager and Directors in a variety of tasks - this is a role where you'll have an opportunity to...

  • Studio Administrator

    1 week ago

    Melbourne, Australia Bespoke Career Management Full time

    **Sector**:Business Support - **Job Ref**:61484 **About this role**: **Roles and Responsibilities** - Fee Proposals/Tenders/Submissions - Receiving job inquiries and taking client briefs. - Gathering of relevant material for the preparation of proposals and submissions - Assistance with tracking and recording fee submissions. - Assist with downloading...

  • Studio Administration Assistant

    2 months ago

    Melbourne, Australia Aspect Personnel Full time

    Proven experience working in the Architecture/Design industry - Varied office and project administration/coordination experience - Experience with Total Synergy is beneficial **The company**: *** Our inner-city Architecture client is seeking a Studio Administration Assistant to join their support services team. As a medium-sized business, our client is...

  • Studio Administration Assistant

    5 days ago

    Melbourne, Victoria, Australia Aspect Personnel Full time

    The company:Our inner-city Architecture client is seeking a Studio Administration Assistant to join their support services team. The role:Reporting into the Studio Manager, you will be an integral part of the team providing administrative support to both internal and external stakeholders. You will be responsible for receiving client/job enquires and taking...

  • Studio Administration Assistant

    3 weeks ago

    Melbourne, Australia Aspect Personnel Full time

    The company:Our inner-city Architecture client is seeking a Studio Administration Assistant to join their support services team. The role:Reporting into the Studio Manager, you will be an integral part of the team providing administrative support to both internal and external stakeholders.  You will be responsible for receiving client/job...

  • Studio Coordinator

    2 weeks ago

    Melbourne, Australia Bloomfield Tremayne & P Full time

    **Long term role in Architecture Studio with progression pathway** ***: - **Access to on the job and Formal Training** ***: - **Melbourne CBD, Close to Public Transport** Bloomfield Tremayne is recruiting on behalf of our nationally recognised client located in Melbourne CBD. If you thrive on planning and organisation, love architecture, and take pride...

  • Studio Coordinator

    2 months ago

    Melbourne, Australia SJB Architects Full time

    We’re looking for a Studio Coordinator to join our Melbourne Architecture studio. This person would assist the Operations Manager in ensuring the efficient and smooth running of the studio and contribute to developing a positive and inclusive workplace culture. The Studio Coordinator provides support to all staff and is the first point of contact for...

  • Studio Administration Assistant

    6 days ago

    Melbourne, Victoria, Australia Aspect Personnel Full time

    Proven experience working in the Architecture/Design industry Varied office and project administration/coordination experience Experience with Total Synergy is beneficialThe company:***Our inner-city Architecture client is seeking a Studio Administration Assistant to join their support services team.As a medium-sized business, our client is looking for an...

  • Studio Coordinator

    6 days ago

    Melbourne, Victoria, Australia SJB Architects Full time

    We're looking for a Studio Coordinator to join our Melbourne Architecture studio. This person would assist the Operations Manager in ensuring the efficient and smooth running of the studio and contribute to developing a positive and inclusive workplace culture.The Studio Coordinator provides support to all staff and is the first point of contact for external...

  • Studio Assistant

    3 weeks ago

    Melbourne, Australia Bloomfield Tremayne & P Full time

    **Interior Design Office** ***: - **Central CBD Location** ***: - **General office administration & PA duties** Join this emerging design studio, work with a fantastic of people, and enjoy a varied role. This amazing start-up design studio has quickly emerged as one to be watched. Their commitment to quality business practices has seen them land some...

  • Studio Coordinator

    2 months ago

    Melbourne, Australia Aspect Personnel Full time

    Suitable for an experienced office/studio coordinator or assistant - Maintain excellent customer service to external suppliers - Build great internal stakeholder relationships and diversify skillset **The Company** Our Architecture and Design client based in the inner north-east suburbs are seeking a Studio Coordinator to take ownership of the office and...