Executive Assistant

4 weeks ago

Melbourne, Australia Anton Murray Consulting Full time

Melbourne
Investment Banking
Contract or Temporary

Our client is a leading global investment bank seeking an Executive Assistant for an initial 12-month contract with view to turn permanent.

The ideal candidate will have over 3+ years’ EA/ PA/ TA experience ideally from financial services or professional services firms,  along with strong communication skills.

Key responsibilities:

  • Extensive, complex diary management, including coordination of internal and external meetings, calls, video conferences.
  • Maintain team diaries and contacts
  • Telephone answering is a priority & accurate and prompt messages and assistance
  • Travel & book flights and accommodation for team, including knowledge and awareness of the whereabouts of bankers, relevant client activities and travel policy guidelines
  • Expenses & accurately complete expense reports for team of bankers each month Assisting bankers and general administration tasks, source and collate research information, news runs and project materials as required.
  • Coordinate couriers and outgoing mail, distribute incoming mail
  • General administration, including document production (Word) when required; ad hoc project work
  • Client entertainment & organise ad hoc lunches, dinners; work with
  • Events Manager and bankers to invite clients to  events
  • Actively foster a cohesive work environment within the EA team; working effectively with other EAs to ensure support cover during lunch hours and other absences
  • Build and maintain relationships with staff in offshore offices

​​​​​​Experience:

  • Excellent written and verbal communication skills
  • Prior Investment banking or financial services EA / PA/ TA experience
  • Experience in providing support and senior levels of an organisation
  • Able to manage priorities and conflicting issues in a professional manner
  • Proficient in Microsoft Office Programs
  • Extensive experience in admin in a fast paced environment

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