Administration Assistant

4 weeks ago

Mudgeeraba, Australia DAD-Jones Lang LaSalle (QLD) Pty Ltd Full time

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.

What this job involves:

We are seeking an Administration Assistant to join our team and assist in optimising the centre’s performance and presentation, with a strong focus on arrears and developing the best outcomes for retailers.

You will work with a number of stakeholders within the landlords organisation and support the Senior Centre Manager, Operations Manager and Retail Manager with the management of 2 unique assets.

This is a Part Time position based onsite at one of the prosperous retail, entertainment, and dining precincts on the Gold Coast

A snapshot of the role:

  • General office operations including taking incoming calls, face to face enquiries from tenants or customers, processing incoming/outgoing mail items and courier bookings, and directing and delegating enquiries to the appropriate personnel where necessary.

  • Collect, maintain, and update monthly tenant sales records and follow up and record annual tenant audited sales statements.

  • Maintain and update tenant and contractor records and files, including public liability details, tenant files, leases, bank guarantees, contracts, and correspondence.

  • Contacting of potential casual lessees and managing casual leasing enquiries and bookings.

  • Assist the Marketing Manager with preparation of Centre promotions and activities.

  • Assist the Operations team with administrative duties as required.

  • Maintain contractor files including licenses, induction details and insurances.

  • Provide friendly assistance to tenants, the landlord, customers and colleagues at all times.

Sound like you? This is what we’re looking for:

The role requires an individual who is proactive, conscientious in their work ethic, diligent and organised in their approach to day to day tasks.

  • Previous administration and accounts experience required

  • Understanding of the shopping centre management environment

  • Excellent customer service & time management skills

  • Strong communication, organisational and interpersonal skills

What you can expect from us:

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

We value your health and wellbeing which is why we are excited to announce a whole raft of new benefits through our WHEREFIT partnership WHEREFIT provides you with access to exclusive corporate discounts of up to 40% off at leading fitness and wellbeing brands across Australia. With over 2,000 unique offers across gyms, activewear, studios, healthy meals, supplements, accessories, self-care and more, there is something for everyone so you can perform at your best

Apply today, quoting job reference number ATREQ396327

Please note, although developing relationships with agencies forms a component of the JLL talent acquisition strategy, on this occasion agency submissions will not be accepted.

Location:

On-site –Gold Coast, QLD

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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