Executive Assistant to Head of School

3 weeks ago

Parkville, Australia University of Melbourne Full time

About the Role


The Executive Assistant provides comprehensive administrative and executive support to the Head of the Melbourne Medical School. This role requires excellent organisational, communication, and technical skills, along with discretion and professionalism in handling sensitive matters. The Executive Assistant is a key team member, coordinating meetings, correspondence and events while managing tasks independently and contributing to team-based projects within the School and broader University community.

Who We Are Looking For
 The ideal candidate possesses excellent interpersonal, written, and verbal communication skills, with the ability to provide sound advice and support to stakeholders at all levels. They exhibit strong time management and planning skills, have a proactive attitude, and the ability to work independently and collaboratively, thriving in dynamic environments and adapting positively to change.

You will also have:

A degree with subsequent relevant experience; or extensive experience and specialist expertise or broad knowledge in technical or administrative fields; or an equivalent combination of relevant experience and/or education/training. Excellent interpersonal, written and verbal communication skills including the ability to provide advice, sound judgement and support to a range of stakeholders at all levels High level of proficiency in the use of standard application software such as the Microsoft Office suite and demonstrated experience in the production of high quality documents and publications Highly developed skills in time management, setting priorities, planning and organising own work and that of others, in order to meet deadlines

For further information regarding responsibilities and requirements, please refer to the attached PD.

Please note: Visa sponsorship is not available for this position . This role requires current valid work rights for Australia.

Your New Team – Melbourne Medical School
 The ideal candidate possesses excellent interpersonal, written, and verbal communication skills, with the ability to provide sound advice and support to stakeholders at all levels. They demonstrate strong time management, planning, and leadership abilities, thriving in dynamic environments and adapting positively to change.

What We Offer You
 In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
 We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

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