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Office Manager

2 months ago

Sydney, Australia Sephora Full time

*4 day a week (Monday to Thursday) - 4.5 week fixed term contract -  w/c 14 October to & 14 November*

Working Holiday Visas will be considered for this role

At Sephora, we stand together and we stand for something more since 1969. For empowerment, for exploration, for the opportunity to impact people's lives through the unlimited power of beauty.

As part of the LVMH family, Sephora's excellence, innovation, and entrepreneurial spirit have made us the world's leading beauty retailer growing twice faster than the market. Across Australia and New Zealand, we have circa 30 stores, a growing online platform and we plan to grow this year on year. Not only do we have stores we also have a head office based in Sydney CBD. Sephora has a diverse number of roles to offer.

Sparked by energy and excitement, our passion is contagious. So, if you are ready to make your mark at a leading global retailer and belong to something beautiful, join us and reimagine your future, with Sephora.

While at Sephora, you'll enjoy...

  • Opportunities for personal development here in Australia and New Zealand
  • Opportunities across our global group of high-end luxury brands
  • Gifted products throughout the year along with store discounts of up to 45% off
  • Paid Parental Leave, Birthday Leave & Personal Leave 
  • Health and well-being initiatives including: Discounted Gym memberships & 24/7 Mental Health well-being programs
  • Life Insurance
  • Unique online learning platform
  • Fun social calendar
  • Fortnightly Pay + Super

The Opportunity:

As the Team and Office Assistant (4.5 week fixed-term contract) you will oversee the day to management of our support office in Sydney. Reporting to the Head of HR, this role will also provide ad hoc admin support to the GM, Sephora ANZ Leadership team and HR team.

You’ll shine here if you enjoy…

  • Ensuring the office is functioning effectively on a day-to-day basis including stationery & grocery purchasing and general office procurement, office/building maintenance, security, booking of couriers, keeping staff accountable for kitchen and meeting room cleanliness etc.
  • Managing office expenditures, including reconciling monthly tax invoices for the office, supporting the finance team with expense claims and invoicing
  • First point of contact for IT, both with Regional and our external provider
  • General reception servicing including greeting guests, mail management, building rapports with building management, cleaners etc.
  • Assist with all onboarding and off boarding requirements
  • Organizing any company staff events, including but not limited to annual conferences, end of year parties, engagement initiatives
  • Creating and management of Sephora ANZ internal events calendar
  • Being responsible for booking travel for the GM, wider leadership team and retail teams by utilizing our corporate travel booking system
  • IT and security access asset management, organizing IT refreshes and equipment repairs
  • Providing day-to-day support to the General Manager as needed
  • Being responsible for the creation of meeting/visit agendas for visitors, GM’s market visits
  • Supporting with GM diary management where required, liaising with the Regional EA’s on meetings, travel and agendas
  • Managing all company accounts and making sure staff are complying with internal rules and policies
  • Booking courses for the retail team
  • Keeping all records and documentation up to date
  • Providing ad hoc administration support to HR & the leadership team

We would love to hear from you if you have:

  • Previous experience in a similar role
  • Positive service attitude
  • Excellent written and spoken communication
  • Strong problem solving skills
  • Superior organizational skills & ability to multitask
  • Strong attention to detail
  • Diverse and adaptive skills (open to constant change and adjustments)
  • Previous experience with complex travel management would be advantageous
  • Stakeholder management experience
  • Working under pressure to tight timelines
  • Knowledge of various systems
  • Discretion in relation to confidential information

You can unleash your creativity, because we've got disruptive spirit. You can learn and evolve, because we empower you to be your best. You can be yourself, because you are what sets us apart. This, is the future of beauty. Reimagine your future, at Sephora.

Sephora is proud to be an equal opportunity workplace for all. We do not discriminate in recruitment, hiring, training, advancement, or other employment practices. We celebrate diversity and are committed to creating and fostering an inclusive environment for all employees.