Personal Assistant/Office Coordinator

4 weeks ago

Sydney, Australia Boutique Consulting Full time
  • Admin / Secretarial / Office Support
  • Personal Assistant
  • Sydney
  • Permanent / Full Time

30/10/2024

  • Career growth opportunities within a supportive, people-oriented environment
  • Located Sydney CBD | Recruitment agency at the forefront of the market.
  • Each day brings its own unique aspect within lively and dynamic culture

Working for a recruitment agency scaled for growth, this business is making its mark becoming one of the biggest competitors in their field. With the expanding prospects of this business, you will have the opportunity to grow and take on more responsibilities within this role. This growth will enable you to develop your skills, advance your career, and make a significant impact within the company.
  
As the go-to Personal Assistant and Office coordinator to the Managing Director of this prominent agency, you will be responsible for overseeing all activities within the business. This office thrives on a vibrant, and hardworking culture and is seeking someone who can be the key person ensuring everything runs smoothly and efficiently. With offsite team conferences, performance bonuses, and multiple company events, there are numerous opportunities to engage and grow in this role.

Duties and Key Responsibilities

  • Managing calendars, scheduling meetings, and making travel arrangements for the Managing Director.
  • Liaise with clients and prospective clients on behalf of the Managing Director.
  • Administrative duties for the team and the office.
  • Assist with invoicing processes, ensuring accuracy through the CRM system and excel.
  • Maintain financial records, reconcile accounts, oversee commission reports for management review, and resolve accounting discrepancies or issues.
  • Organise and maintain confidential files and records, exercising discretion and confidentiality at all times.
  • Update compliance, procedures, and processes within the business.
  • Organise and coordinate all corporate and internal events for the business.
  • Manage office upkeep, handle vendor relationships, and ensure office supplies are stocked and running smoothly.

Skills and Experience  
Being a meticulous administrative professional with a background in either a sales role or recruitment. Your outstanding communication skills and dedication to crafting memorable customer experiences distinguish you. Motivated by the opportunity to make a meaningful impact, you thrive in collaborative environments where your organisational abilities and outgoing personality shine.

  • 2-3 years experience as an administrative professional in a sales environment.
  • Experience as a recruitment consultant wanting to move to administration is desirable.
  • Must be a self starter, proactive approach essential
  • Exceptional organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
  • Strong attention to detail and accuracy, with a commitment to producing high-quality work.
  • Ability to maintain confidentiality and exercise discretion in handling sensitive information.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

Benefits and Culture  
Dive into a culture that values collaboration and personal development, where your enthusiasm for a collaborative culture and commitment to exceptional service are highly appreciated. Benefit from competitive perks and pathways for career progression within a dynamic, innovative, and encouraging workplace.

  • Office Coordinator

    5 months ago

    Sydney, Australia The People Network Full time

    Corporate Property & Development company based in the CBD (great views!) - Good company culture, fantastic group of outcome focused people. - Reputable brand, long pipeline of projects, demanding, diverse and mixed role. **Welcome to Landmark Australia.** Founded by visionary builder Arash Tavakoli, who started crafting luxury homes and gradually expanded...

  • Personal Assistant

    3 months ago

    Sydney, Australia Altitude EA Full time

    Posted date 30 August 2024 - LocationSydney - Contract Type Permanent - Discipline High Net Worth Individuals **Personal Assistant to Family Office** **Sydney CBD** **Permanent, full-time hybrid working arrangements** **About the employer** This family office located in the Sydney CBD, offers a small team and flat structure, with the close-knit culture...

  • Personal Assistant

    5 months ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $35 - $45 per hour + Superannuation - A fantastic opportunity for an organised individual to step into this Personal Assistant role! - Temp to Perm 12-month Maternity leave contract | Immediate availability highly desirable **What makes this company unique?**: Seize the opportunity to step into a coveted Personal Assistant...

  • Personal Assistant

    5 months ago

    Sydney, Australia The People Network Full time

    Corporate Property & Development company based in the CBD (great views!) - Good company culture, fantastic group of outcome focused people. - Reputable brand, long pipeline of projects, demanding, diverse and mixed role. **Welcome to Landmark Australia.** Founded by visionary builder Arash Tavakoli, who started crafting luxury homes and gradually expanded...

  • Team Coordinator/personal Assistant

    5 months ago

    Sydney, Australia Lloyd Connect Full time

    Newly created role supporting 3 leaders across this small business as they grow. - Ongoing hybrid model working 3 days in the Sydney CBD office & 2 days WFH. - Admin all-rounder who loves working in fast-paced envir. No 2 days are the same! The Team Coordinator/Personal Assistant is a newly created role for this growing, dynamic marketing agency...

  • Personal Assistant

    5 months ago

    Sydney, Australia Charterhouse Full time

    **1 x Personal Assistant** - **$110,000k package**: - **18 month contract**: - **Sydney, CBD - Hybrid working after initial period** Our client, a boutique Financial Services firm is seeking a Personal Assistant to join their team at their Sydney Office. This is a great learning opportunity and to support a Chief Executive Partner (CEP) We are looking...

  • Personal Assistant

    5 months ago

    Sydney, Australia Stitch Recruitment Full time

    PA and Office Management Responsibilities - Sydney, CBD Location - 12 month Contract **The Company** Our client is a leading Investment Management Co. with offices based across the globe. They offer a range of property and investment management options to their longstanding, prestigious client base. **The Role** As the Personal Assistant to Directors, you...

  • Personal Assistant

    3 months ago

    Sydney, Australia Howden Group Holdings Full time

    Well-established global underwriting agency - Extensive range of employee benefits including, wellbeing, education support and more! - Make a difference at work and in the community About DUAL - Driven by a vision to be the world’s best underwriting business, DUAL has always taken a different approach to our industry peers._ Since our business was...

  • Personal Assistant

    6 months ago

    Sydney, Australia Capstone Full time

    True 1:1 Support Role at C-Suite Level - Mandarin Speaking Essential - Busy Role - 5 Days in Office required My client is a dynamic and entrepreneurial property development business dedicated to creating luxury residential apartment and mixed use projects. Based in the CBD, we are seeking a Personal Assistant for one of the Director's of the business on a...

  • Personal Assistant

    5 months ago

    Sydney, Australia Charterhouse Full time

    **Personal Assistant**: - **Full Time - Permanent**: - **Sydney CBD**: - **$65,000 plus super** **The Company**: Our client is an esteemed law firm renowned for its dedication to excellence and commitment to legal proficiency. They specialise in providing comprehensive legal services across personal injury claims and areas that affect people every day,...

  • Personal Assistant/Office Manager

    2 months ago

    Sydney, Australia Lotus People Full time

    The Company:We are partnering with a cutting-edge agency known for its innovative approach to blending culture, technology, and sensory experiences. The company creates world-class projects for global clients, driving meaningful connections. This is an exciting opportunity to join a dynamic and creative environment with a chance to grow within the role. ...

  • Executive Office Coordinator

    1 day ago

    Sydney, New South Wales, Australia APG & Co. Support Office Full time

    We are seeking a highly skilled and organized Executive Office Coordinator to join our dynamic support office team at APG & Co. This is an exciting opportunity to be part of a leader in the Australian fashion industry, supporting our amazing team and driving business success.As a key member of our support office, you will be responsible for providing...

  • Personal Assistant

    3 months ago

    Sydney, Australia RSM Australia Full time

    Personal Assistant **Personal Assistant** **Job no**: 494413 **Work type**: Full time **Location**: Sydney **Categories**: National Administration **Position Summary** As a Personal Assistant you will provide administrative and operational support to senior executives at the firm while you grow as an administrative professional. OUR VALUE...

  • Personal Assistant

    5 months ago

    Sydney, Australia Coadys Personnel Full time

    **Our client is a well-known, successful and progressive technology firm who boast numerous awards as one of Australia's top employers. They offer a friendly and supportive culture with staff benefits - free platinum gym membership, regular “be me” days in addition to standard leave, massages once a month plus more!** This is an exciting opportunity to...

  • Personal Assistant

    5 months ago

    Sydney, Australia John Holland Full time

    Sydney, NSW, AU, 2009 About John Holland At John Holland, our purpose is simple - we transform lives with everything we do. We’ve always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day. That’s our difference. Deep experience and capability with a genuine care about creating...

  • Personal Assistant

    5 months ago

    Sydney, Australia Allianz Australia Full time

    **Personal Assistant | Australia - Sydney** Hunter Premium Funding is the largest premium funding provider in Australia and New Zealand. Premium Funding supports businesses in affording the insurance cover they require by spreading the cost of insurance premiums across monthly instalments. Premium Funding helps businesses unlock their cash flow and unleash...

  • Personal Assistant

    5 months ago

    Sydney, Australia Mayday Recruitment Full time

    MAYDAY Recruitment is seeking a dedicated and enthusiastic Personal Assistant to join our HR team of a renowned mid-tier accounting firm in Australia. You'll work directly with the Director of Operations & HR and gain exposure to various facets of HR. If you have a genuine interest in HR with strong office management knowledge, we want to hear from...

  • Private Personal Assistant

    5 months ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $100,000 + Superannuation per year _pro rata_ | Eastern Suburbs - Become a trusted liaison in a varied and dynamic role with unparalleled work-life-balance! - Permanent Part-time opportunity | 2.5 days per week & flexible work arrangement **What makes this company unique?**: Our client is an energetic leadership adviser...

  • Office Coordinator

    5 months ago

    Sydney, Australia Charterhouse Full time

    **$60K+ Super**: - **CBD Location**: - **ASAP Start!**: - **Full time position** **Company Overview (About Us)** A forward thinking, award winning recruitment agency on a mission to expand the talent pool. Founded in Australia 2003, we currently employ over 180 staff in seven global locations, Sydney, Melbourne, Singapore, Hong Kong, Dubai, Doha and...

  • Personal Assistant

    5 months ago

    Sydney, Australia Ampersand Full time

    **Leading not-for-profit organisation**: - **A 1:1 PA role you can make your own**: - **Flexible, hybrid working options**: - **$90,000 + super + benefits + flexibility (WFH)** One of Australia's largest not-for-profit organisations is seeking a seasoned Personal Assistant to join their collaborative team. The Personal Assistant (PA) is responsible for...