Office Coordinator

2 weeks ago

Canterbury, Australia Basscare Full time

BASScare is a Not for Profit organisation which operates an integrated program of services including meals-on-wheels, residential care facilities, respite care, dementia specific services, retirement living, as well as planned activity groups at day centres, for older people who wish to remain active and engaged with their local communities.  


Airdrie House (Corporate Office) located in Canterbury, is currently seeking an experienced Office Coordinator / Admini Assistant. This full-time, on-site role requires working in the office 5 days per week to effectively manage the customer interface and ensure smooth daily operations.

 
About the role:

The Office Coordinator / Admin Assistant provides overall co-ordination of the Corporate Office to ensure a pleasant and efficient working environment is created and maintained.

The role also provides administration assistance to the Chief Executive Officer and the Executive Team.  

Some of the duties you will be performing are:

  • Ensure the Corporate Office operates efficiently, effectively, and harmoniously.
  • Develop and maintain a strong knowledge of all office services, fixtures, fittings, and equipment.
  • Provide administration support to the CEO, including: preparing Board papers, meeting documentation, and taking meeting minutes as required.
  • Manage travel and conference bookings.
  • Order and manage office supplies within delegated limits.
  • Provide support in managing rental properties.
  • Oversee fleet management.
  • Respond to site MFB notices and manage Fire Wardens.
  • Maintain group registers of contracts, CCTV applications, and passwords.
  • Coordinate event purchases and arrangements, such as monthly awards morning teas.

Benefits

  • Access to our generous Not for Profit salary packaging = more take home pay
  • Access to our Employee Assist Program (EAP)
  • Short walk from Canterbury and Chatham Stations
  • Free onsite parking
  • An amazing Recognition and Reward program
  • Quarterly social functions 
  • Supportive and inclusive team environment 

About you

  • Proven experience in coordinating an office environment.
  • Experience in providing administrative assistance to a multi-disciplinary team.
  • High proficiency in Microsoft Office software, business systems, and internet-based applications.
  • Ability to interpret and implement policies and procedures, with a proactive approach to suggesting improvements.
  • Excellent written and verbal communication skills, with a keen understanding of confidentiality and privacy in a service-based organization.
  • Experience assisting in the preparation of Board Meeting Papers.
  • Previous experience in a similar role.

Please ensure you attach your resume and a cover letter when applying 

BASScare would like to thank you for taking the time to submit your application. 

Attachments:
- Position Description - Office Coordinator.pdf

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