Facilities & Projects Coordinator

3 weeks ago

Surry Hills, Australia Think Education Full time

the job?


The Facilities & Projects Coordinator role is to provide comprehensive administrative and project support to the Property & Facilities team and campuses.

Day-to-day accountabilities:

Provide professional, confidential administrative and project support to the Property & Facilities team

Manage the administration requirements of all Property & Facilities team systems, software and tools; including providing training and support for new starters

Manage purchasing process through TGES procurement policies and systems; including regular updates and query response for vendors

Manage all new vendor requests and set up

Process invoices and other paperwork items 

Assist in development of Capital Expenditure requests (CIP contributor)

Prepare and submit business cases for approval

Obtain quotes from vendors, suppliers and subcontractors

Conduct project cost reconciliation and report on Capex forecast and spend phasing

Data management for campus utilisation statistics and support the coordination of desk booking system

To read more about the role please click here to

This is a full-time role, candidates can be located in Melbourne, Sydney & Brisbane

Who you are

To be successfully considered for this role, we believe you must have:

Background within maintenance/facilities or projects would be desirable \High attention to detail 

Advanced MS Office program skills including Word, Excel, PowerPoint and Outlook 

Exceptional organizational skills and commitment to detail 

Highly developed time and project management skills and demonstrated ability to meet deadlines and to effectively manage multiple projects including the organisation of events and functions 

Strong verbal communication, interpersonal and public relations skills to enable professional interaction with a range of people and cultures including senior management and other staff, the public, dignitaries and representatives from other organisations in the AMEA Region 

Exceptional written communication skills including demonstrated experience in drafting correspondence, presentations, and reports 

Ability to maintain confidentiality and an understanding of commercial in confidence practices

Why join us?
Bold, modern and agile, we’re Australia’s fastest-growing university, going from 164 students in 2014 to 40,000+ alumni across 115+ countries and 2000+ staff today. In 2020, named us one of the country’s most innovative companies. As we continue to establish ourselves as a truly global university, we never lose sight of our student-centric approach. Supported by teams of passionate people, you’ll find endless opportunities for professional development and career progression. 

We are proud to be an equal opportunity employer and committed to creating an inclusive workplace. We do not discriminate on the basis of race, colour, religion, age, ethnicity, gender identity, sexual orientation, disability, or any other protected characteristic. 

We encourage applications from Aboriginal and Torres Strait Islander peoples for all positions. 


What we offer:
We support your personal passions, development and wellbeing, to make your working life a more rewarding experience. At Torrens University Australia ,you’llbenefit from: a positive workplace environment that fosters a global, entrepreneurial mindset

belonging to a team of researchers making a difference to society

building on an academic culture connected to industry and community

opportunities to innovate across teaching and research

access to internal opportunities that promote professional growth

flexible working arrangements

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