Facilities Coordinator

5 days ago

Melbourne, Australia CBRE Full time

• Global Material Sciences client, Melbourne CBD.
• Workplace and soft services focus – no prior facilities experience needed.
• Opportunities for upskilling and exposure to regional projects across APAC.

About CBRE 

CBRE is the world's leading and largest commercial real estate services and investment firm, servicing over 90% of the world’s Fortune 100 companies. Our Global Workplace Solutions division (GWS) is comprised of the best and brightest industry professionals, at the forefront of innovation, and highly invested in the development and unique needs of our diverse employees and global clients.

The Role

Reporting to the Senior Facilities Manager and sitting within a very friendly and welcoming team of 3 at the client’s Melbourne CBD office, you will have responsibility for the upkeep of all Workplace Experience and Soft Services maintenance across Melbourne and New Zealand, and be a key point of contact for all hard services vendors and associated admin on behalf of one of the world’s largest material science companies.

This is a unique opportunity to work on-site with a globally recognized brand, and have exposure to regional projects across APAC that will help to put you on the map within CBRE’s impressive portfolio of enterprise clients and exciting career opportunities. 

Melbourne CBD.
Immediate start is available.

A typical day may involve:

  • End-to-end coordination of planned and reactive maintenance across the portfolio.
  • Coordinating contractors, granting access permits and collecting relevant documentation and certifications.
  • Managing work requests, purchase orders, invoicing and admin for maintenance reports.
  • Helping to coordinate on-site events, e.g. setting up meeting rooms and A/V equipment.
  • Remotely supporting the New Zealand office with admin and finance-related tasks.
  • Exposure to minor projects across the APAC region (optional if interested in expanding scope of responsibility and learning new skills).
  • Assisting with office relocations, renovations and expansions when needed.
  • Liaising with external vendors and ensuring that all compliance documents are collected.
  • Helping to monitor expenditure and collaborating on cost saving initiatives. 
  • Upholding exemplary standards of customer service, maintaining clear communication with CBRE staff, client stakeholders and external contractors.

Requirements

  • (ESSENTIAL) Strong experience in Admin or Facilities roles within a corporate office environment.
  • (ESSENTIAL) Working knowledge of purchase orders, invoicing and associated admin.
  • Multi-site responsibility is an advantage.
  • Basic knowledge of Facilities Management or Commercial Property would be preferred, but not essential.
  • Strong computer skills with common applications (E.g. MS Office). 
  • Strong organization and prioritization skills, with strong attention to detail.
  • Polished, well-presented corporate style, with excellent relationship management skills.
  • Full working rights in Australia for a permanent position.

What's in it for you? 

  • Extremely inclusive and friendly office culture.
  • Optional exposure to projects across APAC if interested to learn and get involved. 
  • High exposure to career growth opportunities within GWS and across CBRE
  • Valuable career experience working with a high-profile corporate client.
  • Access to training, mentoring, wellbeing programs, corporate discounts and social events.
  • Exposure to world-class facilities management services and opportunity to work with some of the industry’s most talented performers.

If this sounds like a good fit, we’d love to hear from you

Please submit your up to date resume for consideration, and note that due to high volumes of applications only suitable candidates will be contacted directly.

At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed. 

We are striving to remove barriers and improve the employment prospects of people with disability or long-term health conditions. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process. 

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