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Office Administrator
3 months ago
Market
Enterprise Functions
At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.
Your impact
Jacobs has an exciting opportunity for an experienced Office Administrator / Receptionist to join our Real Estate Team in our Adelaide office on a permanent contract.
This position supports day-to-day operations of facilities services and activities within an office. The role, which is office-based, consists of a variety of activities in support of daily operations and includes reception, mailroom, and general facility operations.
This focal role ensures each touchpoint across the client journey is engaging and effective for our employees, clients, guests and visitors.
This office-based role will;
- Work closely with the Adelaide team to ensure we foster a welcoming and inclusive experience;
- Support overall client experience including the physical workplace, technology and policies;
- Manage daily operations including reception, mailroom, general facility operations and maintenance requests;
- Proactively provide solutions to improve facilities services, activities, and the overall client experience;
- Assist in building or suite access control and the maintenance of a secure office;
- Provide general office support, including purchasing supplies, catering and event co-ordination;
- Assist with facility Health, Safety, and Environment tasks.
Here's what you'll need
- Previous experience in a similar role;
- A self-starter, someone who enjoys engaging with people and problem solving;
- Excellent skills in Microsoft packages;
- Exceptional organisation skills and an approachable demeanour will be key to this agile role within our collaborative team environment.
- Must have working rights in Australia and live in Adelaide.
Jacobs. A world where you can.
At Jacobs, we support your personal life and career journeys. From our inclusive employee networks to our positive mental health champions, we're committed to driving a culture of caring where you can be you. With safety and flexibility always top of mind, we've gone beyond traditional ways of working to help you uncover a working arrangement that delivers the flexibility, tools and space to maximise your potential.
We're the 2023 winners of the Consult Australia People First Award for our suite of employee benefits that support all our employees in all stages of their personal and professional lives.
For the 6th consecutive year, we've been named an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (Australia). In New Zealand, we're a founding member of The Diversity Agenda and are committed to making our industry more inclusive and diverse. In Australia, our Reconciliation journey continues to be a considerable focus across all levels of the Jacobs community as we progress our Innovate level Reconciliation Action Plan (RAP).
Our Bronze Employer status in the Australian Workplace Equality Index for LGBTI+ inclusion recognises our progress in creating an environment where our Jacobs employees can bring their whole selves to work.
We aim to embed inclusion and diversity in everything we do. We know that if we're inclusive, we're more connected, and if diverse, we're more creative. We accept people for who they are, regardless of age, disability, gender identity, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. This is reflected in our eight global Jacobs employee networks centred on driving inclusion and diversity – ACE, Careers, Enlace, Harambee, OneWorld, Prism, Vetnet, and our Women’s Network – find out more about our Jacobs Employee Networks here.
No matter what drives you, you'll discover a way to cultivate, nurture and achieve your goals – all at a single global company.
We're an equal opportunity employer and encourage candidates of diverse backgrounds to apply. Aboriginal and Torres Strait Islander peoples are strongly encouraged to apply. Jacobs aims to provide cultural safety at our interviews. Aboriginal and Torres Strait Islander people are invited to nominate a cultural representative to participate on the interview panel; please let your recruiter know in your application.
Accessibility
Please contact the team if you require support or reasonable adjustments regarding our recruitment process (for example, you need the application form in a different format).
Don't meet every single requirement? Studies have shown that women and people from marginalised or underrepresented backgrounds are less likely to apply for jobs unless they meet every qualification. At Jacobs, we're dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your experience doesn't align with every requirement in the job description, we encourage you to apply anyway. You may be the right candidate for this or other roles.
Please note: If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Jacobs.
