Executive Assistant

3 months ago


Southbank, Australia Australian Government Department of Defence Full time


The Role

Several opportunities exist for highly motivated individuals to provide executive support to senior leaders who manage the acquisition and support of complex equipment for the Australian Defence Force.

As an Executive Assistant, you will independently manage the office of a senior executive and work collaboratively with other team members. With limited supervision, you will undertake duties including but not limited to, managing a busy mailbox, calendar management, preparation of correspondence, organising meetings, greeting guests, arranging travel, coordinating briefing packs and managing office systems and records using Microsoft Office, Objective and Financial Management Systems. In addition to primarily supporting a senior executive, this role will also provide general support to the branch with all relevant administrative support tasks when required.

The ability to proactively manage activities and anticipate the requirements of the senior executive is critical, as is a high level of discretion, judgement and the ability to manage competing priorities.

About our Team
The Capability Acquisition and Sustainment Group (CASG) is an integral part of the Department of Defence. This group procures and maintains military equipment and supplies in the quantities and to the service levels that are required by Defence and approved by Government. Within CASG, the Land Domain acquires and supports designated land systems for the Australian Defence Force. 

Land Systems Division is dedicated to providing our staff with a diverse, manageable, favourable work-life balance, and we support flexible working arrangements. We will also invest in your training and development to ensure your time with us is deeply rewarding, both personally and professionally. We are committed to achieving a workplace culture that is inclusive and diverse; one which directly reflects the needs and scope of Defence’s varied operational requirements.

Our Ideal Candidate
You will have relevant experience or demonstrable skills required in supporting senior executives and are able to work independently with minimal supervision. Your ability to interact with an integrated workforce (military and civilian) at all levels, in a fast paced environment, working under tight deadlines, while retaining a calm and good natured approach, will see you provide seamless support to the senior executive. 

Experienced across all executive support knowledge areas, you will be able to use initiative to make informed decisions, take a collaborative approach and possess excellent communication skills to engage with a range of stakeholders. You will have an appreciation for confidential matters and an ability to demonstrate a high degree of professionalism. Additionally, you will have strong attention to detail, are task orientated, solutions focused and can work autonomously or as a team player. As an APS4 Executive Assistant, you will perform moderately complex administrative support tasks.



  • Southbank, Australia Robert Half Full time

    An incredible chance to dive into a fast-paced and exhilarating field, as an experienced EA providing project support to the Global Managing Director! **About the Company** Our client has been operating globally for over 15 years, focusing on the operations of spectacular conferences and exhibitions. Allowing their clients to network and engage in business...


  • Southbank, Australia University of Melbourne Full time

    **Job no**: 0034584 **Location**:Southbank **Role type**:Full-time; Continuing **Faculty**:Fine Arts and Music **Department/School**:Melbourne Conservatorium of Music **Salary**:UOM 6 - $92,749 - $100,397 p.a. plus 17% super - **Provide high quality executive and administrative support** - **Work in a highly creative environment** - **Attractive salary range...

  • Performance Executive

    5 months ago


    Southbank, Australia Starcom Full time

    **Job Description**: **Performance Executive** As part of the HX Partnerships team, the Performance Executive delivers best in class implementation of our Precision Media campaigns within the HX Teams. As a valued member of the team, the Performance Executive is responsible for driving and enhancing our agency culture of Never Standing Still. **What we can...


  • Southbank, Australia Beacon Events Full time

    **Location**:Melbourne, 5 days a week in the office **The Company**: For over twenty years, we have been a beacon of inspiration, innovation and thought leadership, helping businesses chart their course to success with our insightful and industry focused events. As an independent events company, Beacon’s expertise lies in producing first class...

  • Marketing Executive

    4 weeks ago


    Southbank, Australia Mirvac Full time

    Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and...

  • Account Executive

    5 months ago


    Southbank, Australia Cartology Full time

    **About Us Cartology is one of Australia’s leading retail media businesses, powered by the Woolworths Group. We provide targeted omnichannel marketing solutions and comprehensive closed loop reporting to help FMCG brands grow. With Cartology, brands can drive real customer impact in the moments that matter most, because we get customers. Cartology is...

  • Performance Executive

    2 months ago


    Southbank, Australia Starcom Full time

    **Job Description** Why is this an exciting opportunity**: As the Human Experience (HX) Company, Starcom harnesses the power of media to bridge the tension between what people want and brands need. We believe the alchemy of people and technology create experiences that people love, and the actions that brands need. Our people are empowered by technology,...

  • Marketing Executive

    4 weeks ago


    Southbank, Australia Mirvac Full time

    Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'.For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and...


  • Southbank, Victoria, Australia Hickory Full time

    About the RoleThe Senior Development Manager at Hickory oversees all aspects of project development, from initial planning and financial analysis through to execution and completion. This role requires strategic leadership in preparing and managing development plans, coordinating cross-functional teams, and driving the implementation of sales, leasing, and...

  • Performance Executive

    5 months ago


    Southbank, Australia Zenith Full time

    **Job Description**: **PERFORMANCE EXECUTIVE** **ROLE OUTLINE** The Performance Executive is responsible for supporting campaign implementation and set-up across all digital channels (paid social, paid search, and programmatic). The role will involve managing optimisations & campaign insights to drive media planning for the clients. **WHAT YOU'LL BE...


  • Southbank, Victoria, Australia Australian Government Department of Defence Full time

    The RoleAs an Executive Assistant with the Australian Government Department of Defence, you will be providing high-level administrative support to senior leaders within the Capability Acquisition and Sustainment Group (CASG).About Our TeamThe CASG is a critical component of the Department of Defence, responsible for procuring and maintaining military...


  • Southbank, Australia News Corp Australia Full time

    Reporting to the Head of Client Projects and Implementation, the Client Implementation Executive is responsible for the delivery of smaller, less complex integrated campaigns and product initiatives across the News Corp suite of brands. There is a strong focus on promoting the correct brand adoption across our suite of commercial integrated products on...


  • Southbank, Australia News Corp Australia Full time

    The Client Campaign Executive supports the delivery of all paid client executions associated with integrated content campaigns across the News Corp suite of brands nationally. They ensure that all campaigns meet compliance, follow best practice and are operationally prepared to meet live-dates, targets, budgets and campaign KPIs through the effective...


  • Southbank, Australia Accor Full time

    Company Description About The Hotel Quay West Suites Melbourne is a 5 star apartment style hotel overlooking the Yarra River. Offering a choice of one, two or three bedroom guest accommodation, the hotel is ideal for business travelers, family holidays or a romantic getaway. Merging style and elegance with every detail, Quay West Suites Melbourne...


  • Southbank, Australia Crown Resorts Full time

    BETTER BEGINS HERE Crown Resorts is a great place to visit and it’s an even better place to work, a place where you can play your part in creating joyful experiences for our guests and our people. We value passion, creativity, and an appetite for change  - for the better. Here, you’ll be part of the team, empowered to explore more, experience more and...


  • Southbank, Australia Signature Hospitality Group Full time

    The TGI Fridays Assistant Brand manager focuses on the development and execution of national and local area marketing campaigns, events and partnerships in line with the Marketing Strategy. The primary role of the Marketing function at TGI Fridays is to build brand equity, drive sales and increase profit. TGI Fridays was built upon a legacy of great food,...


  • Southbank, Australia Hophaus - RedRock Venues Full time

    Hophaus - RedRock Venues Hophaus is looking for an experienced manager to take the rein as Assistant Venue Manager. - Ongoing coaching and training - Opportunity to progress in the company - Account and discounts in our venues Hophaus is in search of an experienced manager to join our ranks as Assistant Venue Manager. If you're ready to bring your...


  • Southbank, Australia Spark Foundry Full time

    **Job Description**: **Spark Foundry** Spark Foundry. Famously Effective. Not one or the other, both. The thrill of the idea made better still by the pride of watching it work. A magnetic combination. Attracting clients that become advocates and talent, driven to delier. Award winning and business changing. That is 100% what we aim for. But a vision cannot...

  • Executive Chef

    2 months ago


    Southbank, Victoria, Australia Accor Full time

    Job Title: Chef de PartieWe are seeking a skilled and experienced Chef de Partie to join our dynamic kitchen team at Mercure Melbourne Southbank. As a key member of our culinary team, you will be responsible for assisting with the implementation of programs to ensure high standards of cleanliness and organisation within the kitchen.Key...

  • Executive Chef

    4 weeks ago


    Southbank, Victoria, Australia Accor Full time

    Job Title: Chef de PartieWe are seeking a skilled and experienced Chef de Partie to join our dynamic kitchen team at Mercure Melbourne Southbank. As a key member of our culinary team, you will be responsible for assisting with the implementation of programs to ensure high standards of cleanliness and organization within the kitchen.Key...