Facilities Coordinator

4 weeks ago

Canberra, Australia JLL Full time

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves:

As the Facilities Coordinator, you’ll be part of our on-site facilities team delivering outstanding service delivery to our client – a global tech giant

Undertake duties such as information reporting, inspections and facility set-ups, vendor oversight, procurement, inventory management, occupancy services, helpdesk and visitor management.

An Overview of the role:

  • Key point of contact for Facilities Management within the Canberra office
  • Manage client expectations in accordance to SLA's between JLL and Oracle
  • Site administration with regards to management information reporting, room set up and inspection, service validation, inventory management and employee registration
  • Assist at reception as required for visitor queries and supporting vendors
  • Operate vendor management system and be accountable for visitor tracking
  • Book and manage helpdesk tickets through the work management system
  • Engage with vendors for the supply of various goods and services such as stationary, pantry items, maintenance and deliveries
  • Monitor health and safety of the workplace on-site

Sounds like you? This is what we are looking for:

  • Prior experience in facilities, property management, hospitality or similar
  • Excellent communication and stakeholder engagement skills to manage vendors and visitors
  • Experience with invoice management and purchase orders
  • Organisational and time management capability
  • Accountable and takes ownership of processes and projects
  • Competent in use of MS Office suite
  • Client focus

What you can expect from us:

You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Interested candidates, please apply following the link below quoting job reference number THREQ348288

Location:

On-site –Canberra, ACT

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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