Office Production Assistant

3 months ago


Sydney, Australia Publicis Groupe Full time

Job Description

As the Office Production Assistant , you’ll be supporting the Production team across workflow and resourcing, finance reconciliation and reporting. As well as working closely with the Operations teams with ad-hoc and admin-based tasks. 

This role plays an integral part in building a closely connected culture and establishing an efficient operating rhythm. You will receive, prioritise and delegate production briefs, assist in planning and resourcing the team, be responsible for inputting and tracking into our Production planning tool and be proactive in providing updates to the team.

Day to day in this role, you’ll get to:

Build relationships with key stakeholders to ensure the team are aligned and resourced effectively. Open job numbers, create estimates, new vendors, and raise purchase orders as needed for the team. Liaise with Producers, Agency teams and Clients to ensure all jobs are set up and reconciled correctly and billed on time and within budget. Complete general runner duties for active productions i.e. ad-hoc requirements, sourcing materials or assisting with shoot requirements Be responsible for travel bookings, itinerary creation and support of Production team on ad-hoc requests pre and during shoots. Track and maintain budgets for freelancers.

Qualifications

The person we’re looking for has:

Exceptional attention to detail. Is truly unflappable and will thrive in a busy environment An enjoyment for problem solving and are constantly striving to learn new things and grow. An appreciation for the creative process and a passion for Production Efficiency and creativity to develop new ways to improve productivity, manage costs, and contribute to the operational excellence of the team. The ability to be a connector, communicator, and can work with ambiguity and constantly changing workflows.
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