Sales Administrator/Office Manager

1 month ago

Sydney, Australia Fortinet Full time

Location: Australia (Sydney) 

Role Overview:

Fortinet is growing and we are expanding our ANZ teams. The Sales Administrator / Office Manager is responsible for the smooth operation of the office. The position provides support to the Australian Country Manager as well as engagement with Sales, Distributors, and other internal departments. This is a diverse, hands-on role which requires professionalism, interpersonal skills, energy, and attention to detail.

Responsibilities:

Oversee and support all administrative duties in the offices (Sussex Street, York Street & assist the other states where there is an office) and ensure that the office is operating smoothly.  Provide other administrative support as necessary, including scheduling group meetings, planning and execution of workshops, recording minutes, maintaining country manager calendar & working in collaboration with senior management. Manage office supplies inventory and place orders as necessary; (For Sussex, York Street, Melbourne, Adelaide, Perth and ACT).  Deploy Health and Safety initiatives to ensure Fortinet meets its commitments. Establish and maintain WHS policies in line with laws and industry standards across all states where there is a Fortinet office. Preparing boardroom facilities for visitors and client meetings. Assist the wider business with Fast Track workshops, this would include loading attendees data into Salesforce and other relevant portals for tracking. Support leadership team with sales expenses, scheduling and booking leaderships team travel . Maintaining the meeting rooms, kitchen, and other common areas within the office. Managing incoming and outgoing mail and courier deliveries. Identify opportunities for process and office management improvements, and design and implement new systems. Coordinate incoming/outgoing ITF devices. Assist with the approvals of applications, send merchandise (manage stock levels) and organize VM Trials.  Manage relationships with vendors, service providers and building management, ensuring that all items are invoiced and paid on time, this includes the Link Squares process requirements. Raising all purchase requests and finance support.  Participate in the planning and execution of internal company events such as the Christmas party, morning teas, quarterly business reviews. Responsible for developing standards and promoting activities that enhance operational procedures. Organizing VP visits, schedule and qualifying meetings, cross checking agendas, booking accommodation, internal travel to and from other offices, support their general admin during their visit. 

Requirements:

Demonstrated high-level administration and organizational skills, including travel management. Well-developed liaison skills, including excellent communication skills. Excellent time management skills including working to deadlines, attending to details at all times. Demonstrated writing skills and proficiency in MS Office skills. A proactive, collaborative mindset and demonstrated capacity to work independently and within a team environment.

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