Executive Assistant

4 weeks ago


Sydney, Australia Brunswick Group Full time

The Executive Assistant position at Brunswick Group requires a highly organized, proactive and strategic individual. In this role, you will provide excellent secretarial support to Directors and Partners of the Sydney office and provide all-round administrative support in relation to our business and office space. 

You will also work closely with our Sydney team members and APAC business support functions (ie. Finance, People/Recruitment, ICT etc.) to support a range of internal projects and processes.

Duties and Responsibilities may include but are not limited to:

Provide full-scale secretarial support to Directors and Partners, including but not limited to: managing complex calendars, organizing expense and timesheet submissions, and providing strategic support to increase efficiencies and productivity of your charges.Understand and prioritize charges’ time to ensure they are well positioned to excel, and remain nimble in order to adjust as needed.Take a proactive approach to the role in order to identify and solve for potential challenges related to scheduling, travel and other daily activities before they arise.Understand the nature of our firm’s work, how teams function and your role in facilitating that work in order to seamlessly coordinate with other team members.Build strong rapport with your charges and client contacts.Prioritize and manage multiple projects simultaneously and follow through on all associated details.Respond to emails and requests in a timely fashion - ability to judge the urgency and importance of each request and manage turnaround appropriately.Act as project manager where necessary for key client teams, coordinating specific team assignments and projects.Able to draft documents, edit presentations and assist with other presentation materials for charges or clients.Perform related duties as assigned.

Preferred requirements include:

Degree holder or above with at least 6 years of solid experience in supporting senior executives, preferably in professional services sector, law firms, banks or international corporations.Proficiency in MS Office applications including Word, Excel, PowerPoint, Outlook.Ability to handle highly sensitive and confidential information.Able to work independently with minimal supervision, and at the same time a team player adept at collaboration and effective communications.Enthusiastic about helping people achieve shared goals.Understand the concept of internal customer, and the broader business objectives of the firm in Asia and globally.Keen to learn new things and embrace new responsibilities and changes as the firm grows.Mature and pleasant personalityMeticulous, well-organized and very high attention to details.Able to work under pressure and meet tight and multiple deadlines.Able to work and respond flexibly as required.Immediate availability is preferred.

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