Branch Support Officer

4 weeks ago

Melbourne, Australia KBR Inc. Full time

JOB DESCRIPTION

Title:

Branch Support Officer

Your KBR future - delivering solutions and changing the world

About KBR:

Kellogg Brown & Root (KBR) is a leading Defence and Government professional services provider. In Australia, KBR has been delivering solutions to Defence and Defence industry for over 20 years. We provide in-depth expertise to a wide range of Defence sector projects through our core competencies of program and project management, engineering, asset management, integrated logistics support, procurement and training solutions.

Learn more about our business here.

The Opportunity:

We are seeking an experienced and highly motivated Project Support Officer to join our Land Branch. In this role, you work closely with the Integrated Work Package (IWP) Lead and support the Branch's Program Managers to ensure timely and accurate establishment of project documentation, and execution and delivery of projects to completion. Drawing on strong foundations of project management principles, this role will provide essential administration and governance support across multiple projects.

Responsibilities:

  • Responsible for providing designated administrative and coordination support and managing the day-to-day operations of IWP Projects and direct assistance to the IWP Lead with support to contract documentation and delivery.
  • Coordinate project schedules, tasks, meeting updates and efficient distribution of reports.
  • Track progress of plans with project managers; report to key stakeholders on status and progress.
  • Coordination and/or support of project meetings including the composition and distribution of agendas, minutes, and action items, the organisation of resources, and other ad hoc requirements
  • Track finance performance, and other requirements as needed of the IWP
  • Draft responses to RFIs and other documentation / reporting requirements as needed
  • Manage incoming and outgoing communication and information for the IWP
  • Organise, review and coordinate project documentation within the data management systems
  • Support preparation and management of project, management, and customer reports including review packs, and weekly, monthly and quarterly status reports.
  • Administration for staff that includes, but not limited to, on-boarding and off-boarding, travel acquittal, timesheets
  • Coordination of IWP meetings and functions
  • General other duties as directed

As the ideal candidate you will bring:

  • Defence Security Clearance - Baseline (or higher).
  • Well-developed understanding of project management principles, including scheduling, tracking and status reporting.
  • 2 years (minimum) relevant experience in a similar coordination and administration role
  • High level interpersonal skills and a demonstrated ability to manage and coordinate multiple tasks effectively and efficiently.
  • Proven ability to work in a high-pace environment and complete work on time and with accuracy, coupled with excellent written and oral communication skills.
  • Proficiency with Microsoft Office suite of products and an aptitude to learn and apply alternate software packages; ability to analyse and disseminate data in reports.

What we will offer you:

  • A workplace culture certified as a Great Place To Work
  • Flexible working
  • Competitive salary (including annual reviews)
  • Paid parental leave
  • Income protection
  • Corporate rewards
  • Salary packaging/Novated leasing
  • Employee stock purchase plans
  • Flu shots, skin checks and discounted private health insurance
  • Career development: Online learning, mentorship and career pathways

If you’re ready to shape tomorrow, let’s get started. Apply Now

KBR acknowledges the Traditional Custodians of Country throughout Australia and their continuing connections to land, sea, community and culture. We pay our respects to Elders past and present.

KBR is an equal opportunity employer committed to providing an inclusive and diverse work environment. We encourage candidates of all abilities to apply.

As a Major Service Provider of the Australian Defence Force, an AGSVA security clearance will be required and compliance to International Traffic in Arms Regulations (ITAR). As such, our hiring decisions are based on the key requirements of each role and candidates are selected based on their unique strengths and experiences.

#LI-NG1

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