Corporate Reception/Administrator

2 months ago

Sydney, Australia Platinum Pacific Partners Full time
  • Fantastic opportunity to be the face of this business and provide support to the whole team
  • Learn and grow in the role, build your skillset
  • 5 days a week, Sydney CBD

Our client, a high performing Financial Services firm, is looking for a dynamic, smart, confident and highly capable Corporate Receptionist to join their Sydney business. This role works in a collaborative team, with a supportive Manager – where attitude is more crucial than years of experience.

Responsibilities will include but not be limited to:

Reception Duties

  • Answering the telephone, screening and directing calls where appropriate
  • Meeting and greeting internal and external guests and offering refreshments to external guests
  • Booking local/interstate/overseas couriers including preparation of documents and parcels in readiness for daily collection by their courier

Office Management

  • Calendar management of office meeting rooms, including booking and coordinating meetings and VCs, assisting staff to resolve scheduling issues
  • First point of contact for IT-related troubleshooting (including meeting room Teams issues), ordering new hardware for employees, coordinating with technicians etc.
  • Manage the preparation of meeting rooms for all internal and external meetings, including room set-up and pack-down, ordering and collecting catering for meetings and functions
  • Replenish office supplies, for example filling photocopier drawers with paper
  • Receiving and distributing incoming courier mail, fruit, milk, dry cleaning and general deliveries
  • Submitting work tickets to building management on cleaning and other office maintenance issues, liaising with building management, coordinating with contractors for repairs and maintenance
  • Assisting with staff social events including monthly drinks, morning teas, lunch and learns

Administrative

  • Providing general administration support to the EA and departments as requested, including but not limited to expenses, preparation of documents, name cards / labels, data entry, general typing, any variety of overflow work
  • Assisting new employees with office orientation, gift pack, welcome email, locker activation, etc.
  • Processing invoices for the office including maintenance, electricity, plant hire etc.
  • Perform weekly stock take of kitchen and facilities inventories, (i.e., tea, coffee, biscuits, stationery items) and prepare list to be ordered from suppliers

To be successful in this role you will be passionate about customer service, and likely have:

  • Strong customer focus and service orientation
  • Prior work experience in a Reception/Administrative position (corporate experience would be highly regarded)
  • Exceptional time management – ability to multitask and manage changing priorities
  • Exceptional written and verbal communication skills
  • Sound working knowledge of PC based systems and applications such as Outlook, Microsoft Word, Excel, PowerPoint and database systems for managing contacts, schedules and calendars is required

Proven communication and relationship management skills are essential, coupled with a willingness to learn and develop in the role. As well as the ability to work under pressure and prioritise your workload.

To discuss this role in confidence, please forward your CV (in Word format) to Claire via claire.hunt@platinumpacificpartners.com.au

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