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Executive Assistant to the Head of School

2 months ago

Canberra, Australia Canberra Grammar School Full time
  • Provide pivotal support to the Head of School 
  • Work in a collaborative and inclusive team environment
  • Elevate your career at Canberra Grammar School

About the Role

The Executive Assistant to the Head of School is a pivotal and highly-respected role supporting the Head of one of the biggest, most prominent and dynamic independent schools in Canberra; an organisation encompassing more than 2200 students, over 700 employees and a large extended community.

The Executive Assistant will provide high-level support to the Head of School and will have outstanding organisational and interpersonal skills. Duties will be clerical and administrative as well as strategic and project-based.

The role will include managing the Head’s workflow, prioritising tasks and access to the Head, the management and documentation of meetings, scheduling of appointments and travel arrangements, as well as the handling of information requests and drafting of correspondence and other writing. 

The Executive Assistant will work closely with the Head and members of the School leadership teams, and will engage constantly with board members, School staff, parents, students and members of the wider community. The Executive Assistant is often privy to confidential and sensitive information and must have diplomacy, discretion and integrity at all times.

About You

You are dedicated, passionate and possess the following:

  1. A minimum of 5 years’ experience at a Senior Executive Assistant level, ideally including:
    • Experience in project administration
    • Effective management of highly confidential information
    • Knowledge and understanding of the education sector (desirable)
  2. Excellent administrative and organisational skills, including:
    • Strong proficiency in Microsoft Office (Outlook, Word, Excel, Powerpoint)
    • Aptitude for learning new IT systems such as those used at the School (CGS Connect, Synergetic)
    • Excellent writing and communication skills, including spelling, punctuation and grammatical accuracy
    • Impeccable attention to detail including in following procedures, ensuring high quality output and taking action where required
  3. Appropriate qualifications and certification, including:
    • A relevant tertiary degree or qualification (desirable) 
    • Current First Aid and CPR Qualifications (or willingness to obtain) 
    • A valid ACT Working with Vulnerable People Card and a valid Police Check
    • Full working rights within Australia
  4. A proactive, flexible and versatile attitude that is responsive to changing priorities, including:
    • The ability to plan, organise, prioritise, schedule, use available resources, drive workflow, problem solve, manage competing deadlines
    • The ability to work flexible hours to enable important tasks and high priorities to be completed within exacting timeframes
  5. Excellent interpersonal skills, including:
    • The ability to work both autonomously and as part of a team
    • Diplomacy, sensitivity and integrity
    • A personable and approachable nature with the ability to communicate effectively with all people across the organisation

All team members at CGS are required to have:

  • Appropriate qualifications
  • A valid ACT Working with Vulnerable People Card
  • A current National Police Check; and
  • Full working rights within Australia.

Benefits for you

As a CGS team member, you have access to a range of additional benefits, including:

  • A highly competitive salary and superannuation of 13% (for permanent team members)
  • Staff awards programme and generous professional development funding
  • Attractive salary packaging arrangements
  • Complimentary daily barista-made coffee
  • Delicious daily morning tea and discounted lunches
  • Access to the onsite health clinic and annual influenza vaccinations
  • 24/7 access to our Employee Assistance Programme
  • 14 weeks of paid parental leave
  • School fee concessions
  • Free parking

Working at CGS

We aim to provide a vibrant and rewarding workplace that showcases your skills with a strong commitment to your professional learning. Working at Canberra Grammar School you will join a community committed to delivering the highest standard of education, inspiring students to achieve personal excellence within a warm and inclusive environment.

We are continuously growing our CGS community with people who are passionate and energetic in their profession and who place student learning and well-being at the forefront of all they do. We invite candidates of all ages, people with a disability and Indigenous Australians to apply.

How to Apply

Please refer to the position description below and click the ‘Apply’ button and submit the following documents:

  • Cover letter (addressing the selection criteria in the Position Description)
  • Resume/CV

CGS is proud to be a School that takes child protection very seriously. All candidates for roles at Canberra Grammar School are subject to screening and assessment against child safety standards as part of our thorough recruitment process.

An early application is advised as we reserve the right to close the vacancy early if sufficient suitable applications are received.

Attachments:
- Executive Assistant to the Head of School - Position Description.pdf