Executive Assistant and Divisional Support Officer

5 months ago

Canberra, Australia Australian Department of the Environment Full time

APS 4 - $72,002 - $78,386
- Emissions Reduction
- Canberra - ACT
- _Exciting opportunities to play a pivotal role in supporting Senior Executives, making tangible impacts on the division’s daily operations and overall success. _
- _Work in a motivated and professional team with a wide range of skill sets and backgrounds _
- _City based location with flexible work options_

**Who we are**
The Emissions Reduction Division develops and implements Australia’s domestic policies and programs to get (and keep) Australia on track to at least 43 per cent reductions in emissions (vs 2005 levels) by 2030, and net zero by 2050. Our work spans the economy, with particular focus on the transport, agricultural and land sectors, and we work closely with colleagues in the Energy group. Our strategies and advice are complemented by the division’s oversight and policy advice for the Clean Energy Regulator. The Division also delivers the National Greenhouse Accounts and emissions projections, which provide information on Australia’s historical, current and projected greenhouse gas emissions, fulfilling international reporting obligations. This data informs the design and tracks the effectiveness of domestic climate action and progress towards emissions reduction targets.

**The Job**
The Emissions Reduction Division is seeking one APS4 Executive Assistant and one APS4 Divisional Support Officer to join our divisional executive support team. Both positions are accountable under general direction of Branch Manager or Divisional Executive Officer to perform moderately complex work to provide a range of administration, corporate and executive support activities across the division. The APS4 Executive Assistant will support one or more General Managers (Senior Executive Service Band 1) and the APS4 Divisional Support Officer will report directly to the Executive Officer of the Division Head (Executive Level 1).

Key responsibilities of the APS4 Executive Assistant are:

- Provide executive support to the SES, whilst delivering administrative advice to all areas that fall within the team.
- Maintain high level knowledge of the branch objectives including progress towards outcomes/outputs/projects to enable the provision of support and advice where appropriate.
- Diary management and coordination, including scheduling appointments and organising travel.
- Arranging meetings and organising logístical arrangements (room bookings, refreshments and escorting external stakeholders).
- Liaising with stakeholders of all levels including the Minister’s Office and providing assistance with general enquires.
- Coordinating and reconciling financial commitments for your SES consistent with policy and/or guidelines.
- Other duties as negotiated with their executive.

Key responsibilities of the APS4 Divisional Support Officer are:

- Act as a central point of contact for the Division.
- Maintain high level knowledge of the Division objectives including progress towards outcomes/outputs/projects to enable the provision of support and advice as a representative of the division.
- Lead the operation of the coordination inbox, including responding to requests for information, coordination and assistance, triaging and distributing coordination requests to staff across the division; and monitoring progress on coordination requests and to ensure input is delivered in a timely fashion.
- Support the Division Head EA with Senate Estimates administration.
- Assist Executive Officer in the identification and implementation of projects to improve divisional culture, staff wellbeing, and achievement of divisional objectives.
- Assist Executive Officer in planning and running divisional planning days.
- Other duties as negotiated with the Executive Officer.
- Support divisional culture and set the tone for an inviting and positive division that supports staff wellbeing and diversity.
- Bring forward ideas to improve the division operates.

**What we are looking for**

**Knowledge and experience**
These roles would suit those with previous experience in executive support, administration and/or coordination. The department is committed to a diverse and inclusive work environment.

**Skills and capabilities**
- Experience, or transferrable skills, in providing administrative support to senior executives
- A demonstrated capacity to liaise with a diverse range of people and build productive working relationships.
- Have strong attention to detail with the ability to adapt to competing priorities and stay focused in a fast paced and high-pressure environment.
- Have excellent communication and office management skills and enjoy working within a diverse and dynamic team environment.
- Demonstrate integrity and discretion in dealing with confidential and sensitive business matters.
- The ability to work autonomously as well as part of a team.

**Eligibility and other requirements**

**Citizenship**
**- **To be eligible for employment with the Department o

  • El1 Divisional Support Officer

    5 months ago

    Canberra, Australia DFP Recruitment Services Full time

    **Job description**: EL1 Divisional Support Officer - ** $602.55/Daily rate ex super**: - ** Deakin, ACT**: - ** 12-month contract (possible extension)** **About the client** One of our largest clients is now seeking an EL1 Divisional Support Officer to join there fast-growing team of talented individuals offering an attractive pay in Deakin. **About...

  • Divisional Support Officer

    4 weeks ago

    Canberra, ACT, Australia relatbl Full time

    About the RoleWe are seeking a highly skilled Divisional Support Officer to join our team at relatbl. As a key member of our support team, you will play a critical role in ensuring the smooth operation of our division.Key Responsibilities:Monitor and manage coordination requests, providing timely responses and guidance to junior staff.Facilitate clearances...

  • Divisional Support Officer

    4 weeks ago

    Canberra, ACT, Australia relatbl Full time

    About the RoleWe are seeking a highly skilled Divisional Support Officer to join our team at relatbl. As a key member of our operations team, you will play a critical role in ensuring the smooth day-to-day functioning of our division.Key ResponsibilitiesCoordination and Communication: Manage the inbox for coordination requests, providing timely responses and...

  • Executive Officer

    1 month ago

    Canberra, ACT, Australia ACT Health Full time

    Job Title: Executive OfficerJoin ACT Health as an Executive Officer and contribute to the delivery of high-quality, effective, person-centred care.About the RoleThe Chief Financial Officer (CFO) Division partners with clinical and support services to manage financial and budget matters across Canberra Health Services (CHS). The Executive Officer position...

  • Executive Officer

    5 months ago

    Canberra, Australia Department of Agriculture, Fisheries and Forestry Full time

    EL 1 - $120,290 - $129,379 per annum plus superannuation - AGVET Chemicals, Fisheries, Forestry & Engagement Division - Canberra, ACT **Who we are** **The Agvet Chemicals, Fisheries, Forestry and Engagement Division** develops and implements policies that support continual improvement and innovation in managing and regulating Agvet chemicals, fisheries, and...

  • Executive Assistant

    5 months ago

    Canberra, Australia Department of Agriculture, Fisheries and Forestry Full time

    APS 5 - $78,548 - $86,168 per annum plus superannuation - AGVET Chemicals, Fisheries, Forestry & Engagement Division - Canberra, ACT **Who we are** **The AgVet Chemicals, Fisheries and Forestry Division** (AFFD) works with the states, territories, industry and other stakeholders - including the Australian Pesticides and Veterinary Medicines Authority and...

  • El1 - Assistant Director, Divisional Support Unit

    4 weeks ago

    Canberra, Australia Australian Department of Infrastructure and Regional Development Full time

    **Contact Officer**: **Closing Date**: **11.59pm AEDT, Wednesday 30 October 2024** **Our Department Values** Our values set the direction for what it means to work in our department. They inform the standard and expectations of behaviours, skills and capabilities and the attributes we currently have, will continually work to achieve and develop, and that...

  • Divisional Support Officer

    3 weeks ago

    Canberra, ACT, Australia relatbl Full time

    About the RoleWe are seeking a highly skilled Divisional Support Officer to join our team at relatbl. As a key member of our operations team, you will be responsible for providing high-level administrative support to our division.Key Responsibilities:Monitor and manage coordination requests, ensuring timely responses and providing guidance to junior...

  • Aps5 - Executive Assistant

    5 months ago

    Canberra, Australia Department of Agriculture & Water Resources Full time

    APS 5 - $78,548 - $86,168 per annum plus superannuation - Various divisions - Canberra, ACT - _Support a First Assistant Secretary (SES Band 2) to ensure their divisional work priorities are achieved._ - _Coordinate and manage all administrative aspects of the First Assistant Secretary’s office._ - _Multiple vacancies._ **Who we are** The Department of...

  • Executive Officer, Office of The First Assistant

    5 months ago

    Canberra, Australia Australian Government Full time

    Executive Level 1 - Canberra, ACT | Melbourne, VIC - $120,636 - $133,328 **About the Department of Education** We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning. **The Role** The First Assistant Secretary, Higher Education Division, is...

  • Divisional Support Officer

    1 month ago

    Canberra, Australia relatbl Full time

    About the role We are currently seeking a Divisional Support Officer at the APS5 level for a Commonwealth Government client based in Canberra CBD. A 12-month non-ongoing APS contract is on offer, with the possibility of a 6-month extension. For ongoing APS staff, we are also able to facilitate a s26 transfer (temporary or permanent). Please note: only...

  • Executive Assistant

    2 months ago

    Canberra, Australia Department of Agriculture, Fisheries and Forestry Full time

    APS 5 - $81,690 - $89,615 per annum plus superannuation - AGVET Chemicals, Fisheries, Forestry & Engagement Division - Canberra, ACT **Who we are** **The Agvet Chemicals, Fisheries, Forestry and Engagement Division **develops and implements policies that support continual improvement and innovation in managing and regulating Agvet chemicals, fisheries and...

  • Aps5 Divisional Coordinator

    5 months ago

    Canberra, Australia HAYS Full time

    Are you an experienced coordinator looking for a new challenge? **Your new company** This is a key Federal Government Department that has a key focus on the creation and delivery of Governing standards for Australian Enterprise, they develop and govern policies and programs for rural and central Australian industry bodies. **Your new role** This is an...

  • Executive Assistant

    4 weeks ago

    Canberra, ACT, Australia Hudson Full time

    Job Title: Executive Assistant - APS 5We are seeking a highly skilled and experienced Executive Assistant to provide high-level support to our senior executives. The successful candidate will have a proven track record of providing administrative support to senior executives and will be able to work effectively in a fast-paced and dynamic environment.Key...

  • Executive Assistant

    4 weeks ago

    Canberra, ACT, Australia Flexhive Full time

    Job Title: Executive Assistant - APS 5We are seeking a highly skilled and experienced Executive Assistant to provide high-level support to our senior executives. The successful candidate will have a proven track record of delivering administrative support in a fast-paced environment and possess excellent communication and office management skills.Key...

  • Divisional Support Officer

    3 weeks ago

    Canberra, ACT, Australia relatbl Full time

    About the roleWe are seeking a Divisional Support Officer to join our team at the APS5 level for a Commonwealth Government client based in Canberra CBD.A 12-month non-ongoing APS contract is on offer, with the possibility of a 6-month extension. For ongoing APS staff, we can facilitate a s26 transfer (temporary or permanent).Please note: only Australian...

  • Executive Assistant

    2 weeks ago

    Canberra, Australia Australian Government - Department of Climate Change, Energy, the Environment and Water Full time

    APS 5 - $81,690 - $89,615 per annum plus superannuation - Emissions Reduction Division - Canberra, ACT **Who we are** The Emissions Reduction Division develops and implements policies and programs to get (and keep) Australia on track to reduce greenhouse gas emissions by least 43 per cent by 2030, and to net zero by 2050. Our work spans the economy, with...

  • Aps4 Executive Assistant

    5 months ago

    Canberra, Australia Capital EA & Concierge Full time

    This APS4 Executive Assistant role provides high level support to the General Managers across a Government Agency and is required to manage professional relationships with internal and external stakeholders. In particular, maintaining a close working relationship with the Executive Team within the relevant portfolios, and working collaboratively with...

  • Executive Assistant

    4 weeks ago

    Canberra, ACT, Australia Hudson Australia Full time

    Job Title: APS 5 Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to provide high-level support to our senior executives in the Australian Public Service. The successful candidate will have a proven track record of delivering administrative support in a fast-paced environment and possess excellent communication and...

  • Executive Assistant

    3 weeks ago

    Canberra, ACT, Australia Hudson Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide high-level support to our senior executives. The successful candidate will have a proven track record of providing administrative support to senior executives and will be able to operate in a fast-paced and changing environment.Key ResponsibilitiesProvide executive...