Team Assistant

2 weeks ago


Sydney, Australia Macquarie Group Full time

We are looking for a highly organised Team Assistant to join the Business Management Team within the Personal Banking Division (PB).  The Business Management team sits within the COO team which is responsible for driving culture, strategy, and execution across the Personal Banking ecosystem.

What you can expect

You’ll join a leading digital bank where we put clients and employees at the centre of everything we do. You’ll work individually but also as part of a wider team, where you’ll be supported by your peers and leaders. We’ll enable you to develop your skills through continuous training and development, and provide a diverse and inclusive environment where you will be comfortable in being your authentic self. 

Your key duties will include:

  1. Processing and completing the end-to-end onboarding and offboarding for new starters, internal transfers, and leavers for the Personal Banking Division
  2. Diary management and support for COO team leaders
  3. IT Troubleshooting with system access requests for the Personal Banking Division
  4. Admin support for the Business Management team including reporting, taking meeting notes and organising team meetings
  5. Invoicing and expense management for COO team, including Amex reporting
  6. Working closely with the Executive Assistant to organise and schedule team meetings, strategy days and events
  7. Working closely with the Assistants cohort to ensure mandatory training is complete, to share learnings and collaborate on administrative duties
  8. Maintaining PB COO workplace groups, organisation charts and distribution lists
  9. Cab charge management, organise gifts and cards for COO team milestones (e.g. weddings, babies and tenures)

What we’ll expect from you

It will be within your nature to enjoy organisation, and you’ll have an eye for detail. You will be interacting with different stakeholders every day, so you will need to able to communicate clearly.  You will be comfortable working independently as well as being flexible to adapt to the team’s needs.

What else?

  1. Work from our Sydney office and remotely in a flexible environment
  2. Own your career and pursue your goals. Our environment will help you get there
  3. Bring your whole self to work every day within our diverse and inclusive team
  4. Be supported to develop your skills through continuous learning and development

About Banking and Financial Services

Banking and Financial Services is Macquarie’s retail banking and financial services business, providing a diverse range of personal banking, wealth management, business banking and vehicle finance products and services to retail clients, advisers, brokers and business clients. 

Our commitment to Diversity and Inclusion 

The diversity of our people is one of our greatest strengths, and in combination with our inclusive environment, it enables us to deliver innovative and sustainable outcomes for our people, clients, shareholders and communities. From day one, you'll be encouraged to be yourself and supported to perform at your best. If our purpose of ‘empowering people to innovate and invest for a better future’ is as inspiring to you as it is to us, please apply. With the right technology, support and resources, our people can work in a range of flexible ways.

We are committed to providing a working environment that embraces and values diversity and inclusion. We encourage candidates to speak with a member of our recruitment team if you require adjustments to our recruitment process to support you, and the type of working arrangements that would help you thrive.


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