Project Coordinator

3 months ago

Surry Hills, Australia The World Of Full time

ABOUT THE COMPANY

THE WORLD OF is an experiential agency at the juncture of culture, technology and the human condition. A pioneer of imaginative world-building, it transports audiences through new dimensions, forging moments of meaningful exchange.

The studio’s practice is deeply rooted in archival research and incisive collaborations—with artists, designers, architects, musicians and creative technologists. At its core is the belief that emotional connection is grounded in the physical: tangible, sensory, in-person experiences. Its clientele are global, moving between disciplines and markets.

THE ROLE: PROJECT COORDINATOR

THE WORLD OF is seeking a full-time Project Coordinator to support the delivery of projects and agency operations.

The Project Coordinator will bring a passion for creativity, design, quality, and detail to the role, working closely with project teams, contributing to all stages of projects. This role will influence and become an integral part of the reputation of THE WORLD OF as an agency that is unrelenting in its commitment to original creative, design and detail.

RESPONSIBILITIES:

  • Support the management and delivery of small-large scale projects for highly discerning global and local clients with creative, design and production standards that set new benchmarks within the market each time.
  • Coordinate and manage the aspects of a project you are responsible for to ensure outcomes are delivered, producers are supported, and client expectations are surpassed.
  • Maintain strong, professional, and effective communication with stakeholders, suppliers, and clients to build positive relationships.
  • Fostering client relationships throughout all stages of the project to ensure clients’ expectations are exceeded, and all deliverables are achieved.
  • Manage project budgets to meet the profit targets and required financial outcomes.
  • Support the creative, design and production deliverables and timelines to ensure the concept and design is executed to THE WORLD OF standard.
  • Support in the research and development of client proposals including proposal documentation, budgeting, feasibility, and sourcing.
  • Working collaboratively to support the Director, Creative Director and Head of Projects and Head of Production as needed.
  • To source, brief, liaise with and manage suppliers on and build strong and positive relationships to maximise value and outcomes.
  • Contribute ideas and strategies to continually innovate and evolve the way in which we produce projects for greater efficiencies and outcomes.
  • Support the project team on a day-to-day basis ensuring deliverables are met.
  • Support on multiple projects at a time across all aspects of client management, production management, budget management and final delivery.
  • Develop, drive and meet project timelines.
  • Develop schedules, briefings and onsite documentation.
  • Support on the onsite delivery final execution to the THE WORLD OF standard.
  • Within the agency, the team is required to be available to work all days and nights when an event is on, excluding times when annual leave has been approved.
  • Provide administrative support to the Office Manager and team.
  • Contribute to a positive and collaborative team culture.
  • Champion the agency’s sustainability code.
  • This role reports to the General Manager

Requirements

  • Sydney-based—able to work from the Surry Hills office 5 days per week
  • Communication excellence
  • Organisational excellence
  • Collaborative & Proactive
  • Production support excellence
  • Strong work ethic
  • Passion for events

Benefits

  • Regular creative off-sites provided, including; bonding trips, theatre, events, exhibitions, and team meals
  • A great, creative and dynamic team
  • Newly refurbished office with beautifully designed detailing and an abundance of natural light
  • Opportunities to contribute positively to the companies growth

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