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Project Officer – Logistics and Administration

3 months ago

Brisbane, Australia Palladium Full time

About Palladium 
Palladium is a global leader in the design, development, and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3, employees operating in 90-plus countries and a global network of over 35, experts, we help improve economies, societies, and, most importantly, people's lives. 

About the Program 
The New Colombo Plan (NCP) is a signature initiative of the Australian Government which aims to lift knowledge of the Indo-Pacific in Australia by supporting Australian undergraduates to study and undertake internships in the region. Students undertake Scholarship programs, participate in Mobility projects, and on completion join an Alumni program. The strategic objective of the NCP is to strengthen Australia’s regional standing by building a diverse cohort of Australian alumni with deeper Indo-Pacific knowledge, capability, and connections, contributing to the development of enduring people-to-people and institutional links, as part of the Australian Government’s public and economic diplomacy.

Palladium is contracted by the Department of Foreign Affairs and Trade (DFAT) to manage the NCP MASS which underpins the effective operation of the Scholarship, Mobility and Alumni programs, and provides the cross-cutting functions of Finance and Funds Management, Communications, Business Engagement, Risk Management, and Monitoring, Evaluation and Learning (MEL). The program provides these services to the DFAT New Colombo Plan Secretariat (NCS) who oversee the program and lead on all NCP strategy, policy, and key stakeholder relationships.
 
Role and location 

The Project Officer – Logistics and Administration is responsible for providing efficient and effective logistics and administration support services for NCP program events and activities. The role will support the planning, coordination and implementation of travel and logistical arrangements for NCP scholars, alumni and stakeholders to attend events and participate in activities in Australia and internationally. This will involve supporting events of various size and scale organised or supported by the NCP program, including a series of national conferences, forum and awards events that take place in Canberra targeting NCP alumni and scholars. It will also include providing support to the NCP contracts management and program support areas (scholarships, mobility and alumni) as needed for travel, logistics and administration arrangement for various program activities. The preference is for this role to be based in the Palladium Office in Adelaide, South Australia but Brisbane will also be considered.

Primary Duties and Responsibilities

Effective travel, administration and logistic support for key events set out in the NCP annual workplan and events schedule.  Effective contributions to planning and project implementation processes for NCP program events and activities  Effective support to finance, procurement and contracting processes relating to program events and activities 
Reporting, risk management and business improvement  Contribute to continuous improvement in service delivery and Program performance 

Key Selection Criteria 
Essential

Exceptional project coordination, organisational and administration skills  Experience of organising travel, logistics and administration arrangements for project stakeholders for key events or activities  Experience of providing travel and logistics support for small, medium and large-scale events and project activities, developing travel schedules and plans  Demonstrated ability to work in cross-cutting teams, managing tasks simultaneously with competing deadlines and multiple stakeholders  Strong process skills and an attention to detail, to ensure compliance with operational procedures and policies and client requirements  Proactive problem-solving skills and an ability to identify and manage risks and issues, within designated authority levels Excellent interpersonal skills with the ability to effectively communicate both written and verbally and build a rapport with a diverse range of stakeholders both internally and externally to deliver successful events and project activities  Excellent organisational and computer skills MS Word, PowerPoint and Excel; 
Fluency in English 
Demonstrated commitment to diversity and inclusion, particularly in a cross-cultural context; and 
Available and willing to travel to support events in Canberra or other capital cities if required.

Desired 

Experience of supporting projects and/or events for DFAT or another Australian government client 
Experience of working in the international education sector, higher education sector or on scholarships and awards programs 
Familiarity with web-based online travel booking systems
Ability to use project management and scheduling tools 

Choose Palladium for 

If you are looking for an opportunity that will allow you to create a positive impact in the international community development space, then this is the place for you.