Senior Program Coordinator

4 weeks ago

Melbourne, Australia IDP Education Ltd Full time

About IDP

IDP is the global leader in international education services, delivering global success to students, test takers and our partners, through trusted human relationships, digital technology and customer research. An Australian-listed company, we operate in more than 50 countries around the world.

Our team is comprised of over 7,000 people of various nationalities, ages and cultural backgrounds. Proudly customer-first, our expert people are powered by global technology. Together, we offer unmatched services, helping local dreams become realities, all over the world.

Learn more at www.careers.idp.com

Role purpose

Working directly with Language Testing Portfolio and Product teams, you will ensure the administrative functions of the program and governance obligations are being met – maintaining the effective execution of our program delivery processes. You will be working closely with stakeholders, delivery/governance teams, product managers, senior stakeholders and delivery teams to facilitate and enable successful program delivery.

As a Senior Program Coordinator, you will be responsible for co-ordinating key program artifacts, ceremonies and events including Program Increment planning, Steering committee, maintaining portfolio registers, benefits tracking, organising workshops and meetings, taking minutes throughout delivery of various Language Testing initiatives within the program.

Working out of our Melbourne Quarters office amidst our collaborative team you will work with product and digital teams in Melbourne, London and Chennai and be responsible for the day-to-day coordination across the program.

We are looking for someone who is proactive, methodical, structured yet flexible in adjusting methodologies to the context of the program, understands technology, communicates well and has proven delivery over a wide range of projects and project management disciplines. 

You should be able to coordinate and engage with a wide variety of stakeholders, ensuring they remain informed and engaged to ensure the delivery of IDP program’s digital lifecycle within quality, time and budget requirements whilst ensuring a focus on the customer and best practice ways of working. 

Program Coordination

End to end best practice program coordination

Work with Portfolio Manager to develop, drive, and implement program goals

Manage communications and deliverables from all stakeholders for the program

Program Administration including cadence, comms, budgets, schedules etc

Document Control and preparation and provision of program tracking reports

Support program team to achieve key initiative timelines

Minutes and actions follow up as assigned from program and product meetings

Collaboration and Performance Tracking

This is a global role and needs global collaboration to deliver, including:

Collaboration with delivery teams globally

Attending PM communities of best practice

Working closely with product managers/owners and other coordinators to ensure integration points and dependencies.

Ensuring program communication and reporting is clear to all whilst being light on time

Assist in the co-ordination of PI planning process

Roadmap and tracking innovation performance by:

Ensuring Program initiatives funding, resourcing and planning is signed off.

Progress reporting on initiatives, identifying issues and escalating where appropriate.

Continually looking to how we can improve upon what we do for our customers and how we can improve business agility and performance

Tracking program delivery performance to time, scope, budget and outcome

Utilising PM tools such as gantt, roadmaps, Kanban where such tools are fit for purpose in the context of the individual initiative and program

Required experience

Previous PMO or program co-ordinator / administrator experience

Hands on, self-managed, proactive and innovative

Methodical, structured, with a dedicated eye for detail

Multi-tasker with ability to juggle many activities and communications

Demonstrated experience effectively coordinating programs of work and working with several stakeholders

Ability to track and manage program finances at a detailed level (capex, opex, etc)

Advanced communication skills to engage a wide range of stakeholders including C Level

Cross cultural awareness and sensitivity, respecting diversity

Desirable Requirements

Experience working in dynamic global environment

Why join us

Be part of our story, as we support you to create meaningful and rewarding experiences, grow your career with purpose, and celebrate as a global team.

If you identify as a member of an underrepresented community, we encourage you to apply, even if you feel you do not meet all the criteria, but have relevant skills, experience and capability that will enhance the role. At IDP, you can be yourself, be seen, heard, valued, and celebrated every day for your meaningful contributions. If you require any adjustments, let us know.

Some other benefits include:

  • Work in our new 6 green star office, featuring creative collaboration zones and a focus on health and wellbeing.

  • Professional development programs to grow your career.

  • Two paid volunteer days every year to support our local communities.

  • Stay energized with free fresh fruit and barista onsite.

  • Senior Program Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia IDP Education Ltd Full time

    About IDP Education LtdIDP Education Ltd is a global leader in international education services, delivering success to students, test takers, and partners through trusted relationships, digital technology, and customer research.Our team of over 7,000 people from diverse backgrounds works together to offer unmatched services, helping local dreams become...

  • Senior Program Coordinator

    4 weeks ago

    Melbourne, Victoria, Australia IDP Education Ltd Full time

    About IDP Education LtdIDP Education Ltd is a global leader in international education services, delivering global success to students, test takers and our partners, through trusted human relationships, digital technology and customer research.Our team is comprised of over 7,000 people of various nationalities, ages and cultural backgrounds. Proudly...

  • Senior Coordinator, Innovations Program

    4 weeks ago

    Melbourne, Victoria, Australia Swinburne University of Technology Full time

    About the RoleWe are seeking a Senior Coordinator to drive the design, execution, and successful delivery of our programs at Swinburne Innovation Studio. In this role, you will work closely with the Program Coordinator and the Marketing and Communications Coordinator, managing key external relationships to ensure that our initiatives align with Swinburne's...

  • Senior Coordinator, Innovations Program

    4 weeks ago

    Melbourne, Victoria, Australia Swinburne University of Technology Full time

    About the RoleWe are seeking a Senior Coordinator to drive the design, execution, and successful delivery of our programs at Swinburne Innovation Studio. In this role, you will work closely with the Program Coordinator and the Marketing and Communications Coordinator, managing key external relationships to ensure that our initiatives align with Swinburne's...

  • Senior Program Coordinator, Innovations and Entrepreneurship

    4 weeks ago

    Melbourne, Victoria, Australia Swinburne University of Technology Full time

    About the RoleWe are seeking a Senior Coordinator for our Innovation Program at Swinburne Innovation Studio. In this role, you will be responsible for driving the design, execution, and successful delivery of our programs. You will work closely with the Program Coordinator and the Marketing and Communications Coordinator, managing key external relationships...

  • Senior Innovation Program Coordinator

    3 weeks ago

    Melbourne, Victoria, Australia Swinburne University of Technology Full time

    About the RoleWe are seeking a Senior Coordinator for our Innovation Program at Swinburne Innovation Studio. In this position, you will be responsible for driving the design, execution, and successful delivery of our programs. You will work closely with the Program Coordinator and the Marketing and Communications Coordinator, managing key external...

  • Program Coordinator

    6 months ago

    Melbourne City Centre, Australia HAYS Full time

    Excellent opportunity for a Program Coordinator to work within Vic State Government **Your new company** Your new company is a prominent Victorian State Government organization, responsible for the delivery of emergency services to government. **Your new role** The key deliverables of the Program Co-Ordinator are: - Working alongside with...

  • Senior Records Management Program Coordinator

    1 week ago

    Melbourne, Victoria, Australia Australia and New Zealand Banking Group Limited (ANZ) Full time

    Job OverviewAustralia and New Zealand Banking Group Limited (ANZ) is seeking a Senior Records Management Program Coordinator to join our team. This role will be based in Melbourne, Australia.About the RoleIn this key position, you will play a critical role in coordinating the delivery of our division-wide record management initiative. Your primary...

  • Senior Records Management Program Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Australia and New Zealand Banking Group Limited (ANZ) Full time

    About the RoleWe are seeking a highly skilled and experienced Project Director to lead our Institutional Records Management initiative, ensuring compliance with our Record Management policy and associated Retention, Retrieval & Disposal (RR&D) Standard.As a key member of our team, you will be responsible for coordinating the delivery of this critical...

  • Senior Coordinator, Innovations Program

    1 month ago

    Melbourne, Australia Swinburne University of Technology Full time

    Messages To proceed, please enable JavaScript in your internet browser. After enabling JavaScript, you will need to close and re-open this browser window. Prime opportunity to join the Swinburne Innovation & Enterprise team Fulltime, ongoing position at our Hawthorn campus  HEW 7 salary + 17% super About the Role We are seeking a Senior Coordinator for...

  • Strategic Program Coordinator

    4 weeks ago

    Melbourne, Victoria, Australia Monash University. Full time

    The OpportunityAt Monash University, we are seeking an experienced professional to play a pivotal role in ensuring the smooth operation and delivery of medical student programs. As a Senior Planning Officer, you will be responsible for the comprehensive coordination and administration of these programs across multiple teaching sites.Key...

  • Program Coordinator

    2 days ago

    Melbourne, Australia Intellihub Full time

    **Company Description** At Intellihub, we're not just about metering and data solutions - we're about our people. Our team of passionate individuals drives our mission to simplify the energy transition and make a real difference in the lives of millions of people across Australia and New Zealand. But our success is not just measured by numbers. It's measured...

  • Program Coordinator

    2 days ago

    Melbourne, Australia Intellihub Full time

    Job DescriptionIn this role, you’ll be the driving force behind ensuring project success by coordinating and organizing key elements of multiple initiatives. You’ll oversee daily tasks, streamline communication, and provide insightful reports and updates to the Group Manager of Products and senior management. As an essential link in effective project...

  • Project Coordinator

    6 months ago

    Melbourne, Australia ServiceNow Full time

    **Company Description** At ServiceNow, our technology makes the world work for everyone, and our people make it possible. We move fast because the world can’t wait, and we innovate in ways no one else can for our customers and communities. By joining ServiceNow, you are part of an ambitious team of change makers who have a restless curiosity and a drive...

  • Program Coordinator

    5 months ago

    Melbourne, Australia DWS Ltd. Full time

    SENIOR PROGRAM COORDINATOR - GREAT SALARY/DAILY TATE - Assisting Program Director to deliver Digital, Infra, SecOps, Cloud Projects - Start ASAP - Initially 3 Months with extensions beyond - APPLY TODAY DWS has an immediate requirement for an experienced ** Senior IT Program Coordinator **with ** IT Program & Digital Transformation **experience to join...

  • Senior OSHC Program Coordinator

    11 hours ago

    Melbourne, Victoria, Australia TheirCare Full time

    About TheirCareTheirCare is a leading provider of high-quality Outside School Hours Care and Holiday Programs across Australia, enriching communities and supporting families all year round.We offer a comprehensive range of benefits to our employees, including:Up to 95% discount on enrolment fees with TheirCare.Extensive and ongoing training to support your...

  • Senior Program Controls Strategist

    2 weeks ago

    Melbourne, Victoria, Australia AECOM Full time

    As a Senior Program Controls Strategist at AECOM, you will play a key role in leading program controls on large and complex infrastructure programs. With significant experience and expertise, you will drive innovation and efficiency across the program.About the RoleThis is an exciting opportunity to join our ANZ regional Program Management business line...

  • Senior Drafter

    4 weeks ago

    Melbourne, Victoria, Australia Bobak Ganjalibeik - Senior Mechanical Design Drafter - Jacobs Full time

    Job Title: Senior DrafterAbout the Role:As a Senior Drafter at Bobak Ganjalibeik - Senior Mechanical Design Drafter - Jacobs, you will be responsible for producing detailed shop drawings within project time constraints. You will work within a drafting team, confident in decision making, and able to coordinate subcontractor's services. You will also play a...

  • Employment Programs Coordinator

    6 months ago

    Melbourne City Centre, Australia Department of Justice and Community Safety Full time

    Coordinate various Aboriginal staff networks, programs and initiatives - Ongoing full-time opportunity with a newly established team - VPS Grade 4: $90,067 - $102,192 plus superannuation. The Department of Justice and Community Safety (the department) is seeking an Aboriginal Employment Programs Coordinator to provide a critical role in the Aboriginal...

  • Program Coordinator

    5 months ago

    Melbourne, Australia Bupa Full time

    **The Opportunity The Program Coordinator will work within the Digital Channels Program. The role will be responsible for providing program coordination support including providing clear and relevant information on project initiatives, managing the logistics of program reporting and escalating risks and issues as well as supporting process improvement...