Executive Assistant, Ceo Office

2 days ago

Sydney, New South Wales, Australia Insignia Financial Full time

Executive Assistant, CEO Office

**The Role**

The internal job title for this role is Business Support Manager, CEO Office.

**Key Responsibilities**:

- End-to-end diary management for the CEO
- Booking and scheduling travel for the CEO, including coordination of approvals and preparation of itineraries.
- Processing of expense claims for payment, adhering to expenses policies and procedures
- Analysis and processing of invoices
- Coordinating the Business Support Managers who support each of the Executives to ensure there is strong alignment and information sharing across the group
- Organisation of Executive Team meetings and offsites, including booking rooms and locations, catering, and helping support preparation of agenda
- Supporting the CEO with meeting requirements
- Provide ad hoc assistance to Directors in relation to meeting bookings or logistics
- Assisting with the preparation of correspondence from the CEO
- Maintenance, preparation and filing of documentation.
- Assisting with special project as appropriate
- Collecting and preparing information for meetings
- Assisting the Executive Team with ad hoc queries
- General administrative duties as required

**To be successful in this role you will possess**:

- 10+ years of hands-on, solution focused business support experience and be accustomed to a busy and diverse role.
- Background in executive support for senior leadership.
- Higher School Certificate or equivalent secondary school qualification. Business degree (or similar) preferred but not essential.
- Tech savvy with strong skills in Office Suite.
- Exceptional relationship and communication skills with a high level of discretion and sensitivity when dealing with confidential matters.
- Strong verbal and written communication abilities and attention to detail
- Strong business acumen with ability to make sound judgement and quick decisions.
- Experience in working in complex businesses undergoing significant transformation and remediation.
- Ability to work effectively within the organisation's complex decision making and organisational structures.
- Proactive approach in managing deadlines and seeking ways to add value.
- Team player with excellent time and project management skills and the ability to successfully manage multiple projects at one time.
- Proven ability to plan, define, manage and deliver projects/programs and communications in a timely and effective manner.
- Demonstrated skill & experience in building trusted relationships.
- Strong personal integrity, determination and resilience.
- Excellent problem-solving skills.
- Articulate, confident, calm under pressure and possess strong change management skills.

**Benefits**
- Development opportunities at an ASX top 200 company
- A professional, supportive and friendly culture
- A range of corporate and lifestyle benefits

**The Business**

Insignia Financial is one of Australia's leading wealth management organisations, undertaking a rapid and exciting transformation. The Insignia Financial group has been helping Australians secure their future since 1846. Over the decades, we have grown substantially to become a leading provider of quality financial services and are listed on the Australian Securities Exchange in the ASX top 200 (ASX: IFL).

**To Apply**

Please submit your resume with a covering letter by clicking on "."

Applicants will be required to provide evidence of their eligibility to work in Australia, and at a minimum be required to undertake police and basic credit checks as a condition of employment.

Job ID 7272

  • Executive Assistant To Ceo

    5 days ago

    Sydney, New South Wales, Australia Beaumont People Full time

    City of Parramatta LGA based offices - full-time permanent and full-time WFO.- Well-established for-purpose youth organisation.- Partner with inspiring CEO, providing high level executive support.**Executive Assistant to CEO**- City of Parramatta LGA based offices - full-time permanent and full-time WFO role.- Well-established for-purpose youth...

  • Executive Assistant To The Ceo

    6 days ago

    Sydney, New South Wales, Australia O'Brien Glass Industries Limited Full time

    Are you wanting to work for an organisation that values their people, invests in communities and has a commitment to our environment? Do you share a passion for maintaining a continual focus on Making a Difference with Real Care to customers and employees? If this sounds like you, then we have your next opportunity.An exciting opportunity for a very...

  • Executive Assistant To The Ceo

    5 days ago

    Sydney, New South Wales, Australia Moreton Bay College Full time

    Supportive Christian Culture- Bayside Location- Permanent Full time position**THE POSITION**The support of a well organised, adaptable, collaborative and technically skilled Executive Assistant who shows initiative and is an excellent communicator is fundamental to the success of the CEO and Executive Principal.The Executive Assistant at Moreton Bay College...

  • Executive Assistant To The Ceo

    6 days ago

    Sydney, New South Wales, Australia O'Brien Glass Industries Limited Full time

    An exciting opportunity for a very experienced Executive Assistant to the CEO, to join a 100-year heritage, household recognised brand. In addition to being EA to a CEO this role will offer exciting and diverse exposure and opportunities to grow your skills and career such as leading organisational wide projects, in a fast moving and values driven...

  • Executive Assistant To Ceo

    4 weeks ago

    Sydney, New South Wales, Australia Myhealth Full time

    Myhealth Sydney, New South Wales, Australia Join or sign in to find your next job Join to apply for the Executive Assistant to CEO role at Myhealth Myhealth Sydney, New South Wales, Australia3 days ago Be among the first 25 applicants Join to apply for the Executive Assistant to CEO role at Myhealth Get AI-powered advice on this job and more exclusive...

  • Executive Officer To The Ceo

    4 days ago

    Sydney, New South Wales, Australia Nsw Environment Protection Authority Full time

    **Executive Officer to the CEO****_Do you want your work to make a difference for NSW?_**- Together, we create thriving environments, communities and economies._- Join a world class organisation and make a difference to the environment- Thrive in a supportive, collaborative and creative environment- Remunerations starting from $161,614 plus superannuation-...

  • Executive Assistant to CEO

    2 weeks ago

    Sydney, New South Wales, Australia Myhealth Full time

    Myhealth Sydney, New South Wales, AustraliaJoin or sign in to find your next jobJoin to apply for the Executive Assistant to CEO role at MyhealthMyhealth Sydney, New South Wales, Australia3 days ago Be among the first 25 applicantsJoin to apply for the Executive Assistant to CEO role at MyhealthGet AI-powered advice on this job and more exclusive...

  • Executive Assistant To Ceo

    5 days ago

    Sydney, New South Wales, Australia Atkinsréalis Full time

    We are AtkinsRéalis, a world-leading design, engineering and project management organisation. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of over 37,000 consultants, designers, engineers and project managers, we can change the...

  • Executive Assistant To Ceo

    5 days ago

    Sydney, New South Wales, Australia Sunnyfield Full time

    **About Sunnyfield**Sunnyfield is an industry-leading not-for-profit organisation with 1500 employees delivering over 2000 support services daily. For almost 70 years, we have been supporting people with disability of all ages to be active, inclusive participants in their communities through innovative programs and person-centred active support plans.Our...

  • Executive Assistant To Ceo

    6 days ago

    Sydney, New South Wales, Australia Altitude Ea Full time

    Posted date 01 September 2025- LocationSydney- Contract Type Permanent- SalaryTO $130K PLUS SUPER- Discipline Advisory FirmsAltitude EA has been exclusively engaged by a Sydney-based CEO to appoint a high-calibre Executive Assistant in a strategic, business-partnering role.**Key Responsibilities**:- Manage a complex diary and international travel schedule-...