Personal Assistant

2 days ago

Sydney, New South Wales, Australia Eighty20 Solutions Full time

Planning, recording, transcribing, and distributing meeting minutes/actions
- Gathering account information and coordinate overall Company updates

**Personal Assistant**

**Location: Sydney**

**Role Type: Permanent, Part Time position (3 days per week)**

**Our background**:
Eighty20 Solutions is a Microsoft Gold partner based in Australia that specialises in cloud transformations and strategic adoption.

A Personal Assistant is needed to provide executive-level administrative support to the CEO, COO, and GM Sales.

**Responsibilities**:
As the Personal Assistant, you will be the backbone and foundation of a small but high-performing executive team. You will be able to step into the role and add immediate value while working in a fast-paced, deadline driven environment by:

- Communicating and coordinate interactions with a diverse group of people, including the rest of the Leadership Team, Eighty20 team members, clients, and potential clients.
- Planning and attending meetings, including the creation of agendas, minutes, and action lists, as well as any necessary documentation/reports.
- Recording, transcribing, and distributing meeting minutes/actions.
- As needed, filter, prioritise, and distribute all incoming communications.
- Creating corporate travel itineraries, including the preparation of agendas/briefing documents and background research for meetings and appointments.
- Gathering account information and coordinate overall Company updates.
- Carrying out any other duties, tasks, or projects assigned by Eighty20 Solutions; Demonstrate commitment and behaviours consistent with the Eighty20 Solutions values.

**Skills Required**:

- Significant prior administrative experience supporting senior leaders in a fast-paced, challenging environment. This should ideally be within an IT or professional services organisation.
- Previous experience working independently on tasks and projects from conception to completion, as well as a demonstrated ability to work under pressure and handle a wide range of activities and confidential matters with discretion.
- Proven experience preparing business documents such as presentations, reports, agendas, and minutes.
- The ability to multitask, juggle multiple requests, and respond to the needs and priorities of a fast-changing team.
- Excellent organisational and time management skills, including the ability to effectively prioritise competing demands with a keen eye for detail.
- Stakeholder management
- Excellent computer literacy in MS Office Suite, including advanced skills in PowerPoint, Excel, and Word
- Excellent attention to detail

**Other Important Stuff: Applicants will need to have valid work rights for Australia and be willing to undergo background checks, including probity and police checks.**

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