Executive Assistant

3 hours ago

Gold Coast, Queensland, Australia Gilmour Space Technologies Pty Ltd Full time

**All Orbits, All Planets - Join us on our journey**

Gilmour Space is the leading Australian rocket company, pioneering next-generation hybrid propulsion technologies for small satellite launch vehicles.

Want to join a team building rockets on the Gold Coast? We're recruiting an Executive Assistant to join our team.

**Why you should join our mission**:
Our dedicated team is working together to achieve the unimaginable for human access to space. You will be encouraged to reach your highest potential through continuous learning and embracing change in a dynamic environment. This role also offers:

- Proudly working and contributing towards an Australian owned rocket launch company.
- Work in a passionate, vibrant and welcoming team that's driven to become the largest sovereign space employer in Australia.
- Our culture thrives on intellectual curiosity, cognitive diversity, bringing your new bold ideas and being a part of Australia's space history.
- Thrive and expand your skills and knowledge in an innovative aerospace industry
- Easy access from the M1

**How you will contribute to our mission in getting Australia to space**:
The below is designed to give you an idea of the role you will play. There will be many more exciting and innovative things to do.
- Provide personal administrative support and assistance to the Chief Executive Officer and Directors
- Manage and maintain Chief Executive Officers schedules, appointments, and travel arrangements
- Prepare and edit correspondence, communications, presentations, and other documents as required
- Maintain an organised filing system of paper and electronic documents
- Conduct research, collect and analyse data to prepare reports and documents
- Arrange and co-ordinate meetings and corporate events (both internal and external)
- Involvement in meetings and taking of minutes as required
- Co-ordinate project-based work as required
- Perform general administration duties, ensuring detail is accurate, presented in required format and delivered in relevant timeframes
- Develop and sustain a level of professionalism among staff and clientele
- Other duties as requested by Management

**Skills and Experience**:

- Minimum 5 years' experience as an Executive Assistant reporting directly to senior management
- Current Australian Driver's License

**Desired Qualifications, Skills and Experience**:
**_ We recognise you may not meet all of the below, but don't let that deter you. We are always looking for hard workers to join our team, so what are you waiting for? Let's send Australia to space_**
- Excellent verbal and written communication
- High level of professional discretion
- Ability to take accountability for tasks
- Exceptional teamwork, leadership and interpersonal skills
- Intermediate to advanced skills in Microsoft office with an ability to adapt readily to company specific programs and software
- Strong organisation, project management and problem-solving skills with impeccable multi-tasking abilities
- Well-developed communication, interpersonal, conflict resolution skills
- Proven Ability to prioritize, manage and take accountability for work demands and deliver outcomes
- Self-motivated, results oriented with a high level of attention to detail
- Must be able to relate readily to all people within the organisation

**Special Circumstances**

Successful performance requires the incumbent to be available to work varied hours as dictated by business peaks and troughs (including weekends and public holidays on occasion). The incumbent will have the ability to handle pressure & cope with sudden surges in work volume.

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