Executive Assistant

13 hours ago

Gold Coast, Queensland, Australia Gilmour Space Technologies Pty Ltd Full time

**All Orbits, All Planets - Join us on our journey**

Gilmour Space is the leading Australian rocket company, pioneering next-generation hybrid propulsion technologies for small satellite launch vehicles.

An exciting role has opened for an Executive Assistant to provide effective administration assistance and accurate and timely support to the Executive Directors and Senior Team members of Gilmour Space. The Executive Assistant must always demonstrate the ability to use professional discretion in dealing with confidential matters. This position will be a 6 Month Contract.

**Duties and Responsibilities**:
The responsibilities listed are not exhaustive, they represent examples of the work performed by this position.
- Provide personal administrative support and assistance to the Executive Directors and Senior team members and provide backup support to the Chief Executive Officer when needed
- Manage and maintain Executives and Senior team members schedules and appointments
- Prepare and edit correspondence, communications, presentations, and other documents as required
- Maintain an organised filing system of paper and electronic documents
- Conduct research, collect and analyse data to prepare reports and documents
- Arrange and co-ordinate meetings and corporate events (both internal and external)
- Involvement in meetings and taking of minutes as required
- Co-ordinate project-based work as required
- Order and stock stationery & snack cupboards as required
- Greet visitors on site, sign them in and direct them as appropriate
- Book international and domestic travel in line with Gilmour Space Travel Policy for the Executive Directors and Senior Team members
- Other duties as requested by Management
- Provide support across multiple sites

**Minimum Qualifications**:

- Minimum 5 years' experience as an Executive Assistant reporting directly to senior management
- NV1 Security Clearance eligible preferred

**Desired Qualifications, Skills, and Experience**:

- Excellent verbal and written communication
- High level of professional discretion
- Ability to take accountability for tasks
- Exceptional teamwork, leadership and interpersonal skills
- Intermediate to advanced skills in Microsoft office with an ability to adapt readily to company specific programs and software
- Strong organisation, project management and problem-solving skills with impeccable multi-tasking abilities
- Well-developed communication and conflict resolution skills
- Proven Ability to prioritize, manage and take accountability for work demands and deliver outcomes
- Self-motivated, results oriented with a high level of attention to detail
- Must be able to relate readily to all people within the organisation

**Licenses**
- Current Australian Driver's License

**Special Circumstances**:
Successful performance requires the incumbent to be available to work varied hours as dictated by business peaks and troughs (including weekends and public holidays on occasion). The incumbent will have the ability to handle pressure & cope with sudden surges in work volume.

**Policies and Procedures**:
All Gilmour Space policies and procedures form part of all Employees' terms of engagement and position descriptions. Employees of Gilmour Space are to ensure compliance with all company policies and procedures as updated from time to time. On occasion you may be required to attend training on policies and procedures.

**How to Apply**:

- Gilmour Space Technologies is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members._

  • Executive Assistant

    13 hours ago

    Gold Coast, Queensland, Australia Village Roadshow Limited Full time

    **Job no**: 502835**Work type**: Full time**Executive Assistant****Full-time, Salary****Movie Word, Oxenford, Gold Coast****About the Perks**- Unlimited free entry to our amazing theme parks- Earn complimentary passes for family and friends- Enjoy discounts on food & beverage, retail and animal experiences- Enjoy a wide variety of discounts throughout our...

  • Executive Assistant

    4 days ago

    Gold Coast, Queensland, Australia Village Roadshow Theme Parks Pty Ltd Full time $60,000 - $80,000 per year

    Executive AssistantFull-time, Salary Movie Word, Oxenford, Gold CoastExplore the possibility of creating memories that last lifetimes with a career at Village Roadshow Theme Parks Our company comprises of Warner Bros. Movie World, Wet 'n' Wild, Paradise Country, Australian Outback Spectacular, Village Roadshow Studios, Topgolf, Sea World and Sea World...

  • Executive Assistant

    4 weeks ago

    Gold Coast, Queensland, Australia Village Roadshow Ltd Full time

    Apply now Job no: 502835Work type: Full timeLocation: Gold CoastCategories: Admin & Office Support, Finance & LegalExecutive AssistantFull-time, SalaryMovie Word, Oxenford, Gold CoastExplore the possibility of creating memories that last lifetimes with a career at Village Roadshow Theme Parks Our company comprises of Warner Bros. Movie World, Wet 'n' Wild,...

  • Executive Assistant

    3 weeks ago

    Gold Coast, Queensland, Australia Village Roadshow Ltd Full time

    Apply now Job no: 502835Work type: Full timeLocation: Gold CoastCategories: Admin & Office Support, Finance & LegalExecutive AssistantFull-time, SalaryMovie Word, Oxenford, Gold CoastExplore the possibility of creating memories that last lifetimes with a career at Village Roadshow Theme Parks Our company comprises of Warner Bros. Movie World, Wet 'n' Wild,...

  • Executive Assistant

    4 days ago

    Gold Coast, Queensland, Australia Village Roadshow Full time $80,000 - $120,000 per year

    Job no: 502835Work type: Full timeExecutive AssistantFull-time, SalaryMovie Word, Oxenford, Gold CoastExplore the possibility of creating memories that last lifetimes with a career at Village Roadshow Theme Parks Our company comprises of Warner Bros. Movie World, Wet 'n' Wild, Paradise Country, Australian Outback Spectacular, Village Roadshow Studios,...

  • Executive Assistant

    1 day ago

    Gold Coast, Queensland, Australia Education Full time

    **Your role**:As the Executive Assistant you will provide a range of executive and secretarial support and confidential administrative services to support the activities of the Principal and school. Responsibilities include:- Oversee the delivery of documentation presented to the Principal/Executive Principal, schedule appointments, coordinate and organise...

  • Executive Assistant

    1 day ago

    Gold Coast, Queensland, Australia Hays Full time

    Join a national organisation as the EA to the Director in this rare temporary to permanent role**Your new company**An exciting opportunity has become available for an experienced Executive Assistant to join a Gold Coast-based manufacturing business. This forward-thinking business has a dynamic and friendly team culture. This is a temporary role with a view...

  • Executive Assistant

    1 day ago

    Gold Coast, Queensland, Australia Dnata Catering Full time

    We are looking for a vibrant, energetic and results driven EA. Reporting directly to the CEO, you will provide executive assistance and support to the Executive Team to achieve the goals and priorities. Operating in a busy, varied and dynamic environment you will be expected to use your initiative to proactively identify opportunities for improvement.You...

  • Executive Assistant

    9 hours ago

    Gold Coast, Queensland, Australia Hays Full time

    Are you an experienced EA looking for your next challenge? This role is for you**Your new company**This client is one of Australia's largest inflight catering, retail partner, food manufacturing, travel retail technology and airport lounge management. Chosen by many of the world's top airlines, they operate 16 catering facilities across 10 cities.**Your new...

  • Executive Assistant

    1 day ago

    Gold Coast, Queensland, Australia Homes By Pinnacle Pty Ltd Full time

    Home By Pinnacle is looking for an Executive Assistant to support the Director in his day to day duties.Role would entail but not limited to:- Assisting with quotations- Creating Customer packs- Working with various scheduling programs- Creating orders and Booking Trades- Creating Invoices- Learning the approval process- Assisting with writing procedures and...