Executive Assistant

1 week ago

Gold Coast, Queensland, Australia Village Roadshow Limited Full time

**Job no**: 502835
**Work type**: Full time

**Executive Assistant**
**Full-time, Salary**
**Movie Word, Oxenford, Gold Coast**

**About the Perks**
- Unlimited free entry to our amazing theme parks
- Earn complimentary passes for family and friends
- Enjoy discounts on food & beverage, retail and animal experiences
- Enjoy a wide variety of discounts throughout our properties and access to our Village Employee Benefits App which is partnered with more than 65 major retailers
- Exclusive and unique team member events and awards
- Reward and Recognition incentives and prizes
- Onsite Wellbeing Team and access to our EAP with 24/7 support
- Opportunity for professional development & internal training, we strive to grow our talent

**The opportunity**:
We have a rare opportunity for an administration savvy, highly attuned communicator to provide secretarial and administrative support to our Executives. This role will suit someone who loves a challenge, and relishes in the opportunity to complete multiple priorities at once. Reporting directly the Executive, the Executive Assistant plays an integral role to ensuring that our Executives can function efficiently in their leadership capacities.

**Your day to day**:

- Manage all aspects of our centralised motor vehicle fleet management while ensuring full compliance
- Assist in preparing meetings to ensure all reports including agenda and minutes are prepared & distributed in a timely manner
- Arranging catering and audio-visual requirements for meetings
- Act as the point of contact between the executives and internal or external colleagues
- Co-ordinate domestic & international travel bookings, including balancing of expense reimbursements for Executives
- Ensure delegated authority policy is followed in regards correct sign off for reimbursements, travel and sundry expenses for Executives
- Ensure adherence to all company policies & procedures
- Assist with planning and delivering executive events and team engagement activities
- Raise and track purchase requisitions, ensuring accuracy and timely processing

**What you'll bring**:

- Demonstrated experience in Microsoft Office & Visio are essential
- Previous EA experience at a senior level
- Excellent written and verbal communication
- Discretion and ability to handle confidential matters
- Strong organisation and time management skills
- Ability to multi task and adapt to change

**Advertised**: 13 Aug 2025 E. Australia Standard Time
**Applications close**: 27 Aug 2025 E. Australia Standard Time

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