Personal Assistant

6 days ago

Sydney, New South Wales, Australia Thales Full time

We're inventing the future, right here, right now, at Thales. We design the critical security solutions of tomorrow by combining the curiosity to explore, the intelligence to question and the vision to create. Together we solve complicated problems by combining our experience in the market with our leading research and development capabilities.

Our Ground Transportation (GTS) business is a global leader in smart transportation. We partner closely with state and local governments as well as global transport operators to provide integrated solutions across rail infrastructure.

**About Your Role: Personal Assistant**

A great opportunity for **a Personal Assistant has become available to join our passionate and highly driven team in a full-time permanent position **. In this role, you will work closely with the General Manager and his leadership team, providing a range of administrative, project and organisational support in an autonomous environment whilst coordinating the needs of the office.

**Key Responsibilities**:

- Diary management, managing commitments and priorities for GTS General Manager.
- Providing general level administrative and project support to GM and Team as required.
- Producing accurate and timely documents, including preparation of presentations, reports and meeting minutes etc.
- Assisting with meeting organisation including catering, booking of meeting rooms both in house and offsite and video conference.
- Liaising with management and customers both internally and external to Thales.
- Planning and coordinating domestic & international travel and accommodation requests as required
- Acquitting AMEX and Visa Transactions for multiple Account Holders via Promaster in a timely manner.
- Managing purchase requisitions and receipting goods and services.
- On-boarding of new employees

**How About You?**
- Previous experience in a similar role
- Outstanding communication skills
- Strong attention to detail
- Good organisational and time management skills
- Strong knowledge of MS Office Suite,, and social media
- Ability to prioritise work and remain even-tempered
- Ability to work autonomously and part of a team
- Positive attitude, adaptable and flexible

**Benefits & Culture**

This role will initially be situated in Rydalmere but then relocate to Sydney Olympic Park. We also offer a competitive remuneration package and fantastic employee benefits. We are committed to building an inclusive and diverse environment with unlimited success and opportunities.

**Good to Know**

As part of our standard process you will complete police, medical, employment and reference checks. Thales also complies with current public health orders in place and as such you may be requested to provide your COVID-19 vaccination record.

Wellbeing matters at Thales, and where possible we encourage flexible working.

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