Executive Assistant

6 days ago

Sydney, New South Wales, Australia Clyde&Co Full time

Job Title

- Executive Assistant

- Job Location

- Sydney

- Department

- Professional & Financial Disputes

- Job Type

- Legal Secretary/Assistant

- Description

In this role you will provide executive, secretarial and administrative support to one of our Insurance Partners to achieve client and organisational objectives.

With your strong legal support background, forward thinking approach and initiative your day to day will involve:

- Executive level one on one support with a Senior Partner
- Superior time management to complete tasks efficiently
- Diary management, including organising internal and external client meetings and arranging flights and accommodation
- Act as the Partner's point of contact, analyse and assess requests in order to prioritise matters to facilitate the optimal use of the Partner's time
- Prepare, coordinate and review high level communication including correspondence and advices
- Manage competing priorities and provide consistently high levels of support, given heavy workloads, short deadlines, and the need to maintain confidentiality and act with discretion
- Monthly billing, including ensuring that client SLA's and specific billing requirements are followed
- Attending to client and matter queries, including managing the process of opening new clients and matters, through to closure of a matter
- Capturing and recording fee earner business development activities and liaising with clients
- Ability to develop excellent working relationships with external/ internal clients
- All other ad hoc duties as required.

**Your skills and experience**
- Minimum 3 years' legal admin or professional services experience
- Superior attention to detail
- High level of professionalism and service excellence with clear and concise communication
- Flexibility to work autonomously and as part of a team environment
- Experience with Elite 3E and iManage will be highly regarded
- A positive attitude to work, and an adaptable and collaborative approach
- Ability to perform to a high standard in a large volume Insurance practice.

**About Clyde & Co in the Asia Pacific Region**

Clyde & Co is a leading global law firm, specialising in the sectors that underpin global trade and commercial activity, namely: insurance, transport, construction, energy, trade and commodities. It is globally integrated, offering a comprehensive range of contentious and non-contentious legal services and commercially-minded legal advice to businesses operating across the world. Clyde & Co is committed to operating in a responsible way. This means progressing towards a diverse and inclusive workforce that reflects the diversity of its communities and clients, using its legal skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment. The firm has 480 partners, 2400 lawyers, 3200 legal professionals and 5000 people overall in over 60 offices and associated offices worldwide.

**How to apply**

**_We offer a rewarding work environment that supports professional growth and opportunities. We value diversity in our work place and it is the policy of the Firm to recruit, hire, promote, reassign, compensate and train highly qualified persons without regard to race, colour, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability or any other basis protected by applicable law._

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