Administration Assistant/Receptionist

6 days ago

Melbourne, Victoria, Australia Occupational Therapy Group Full time

**Welcome to the OT Group**

Our motivation is simple, providing better Occupational Therapy services for each and every member of our community.

The growing team is looking for its newest administration member, someone who is motivated to assist with supporting our clients to achieve their goals and improve their wellbeing

This position will be based in our Moonee Ponds office but will provide admin support to the wider OT Group team scattered across the state.

**Benefits of working with the OT Group**
- **Join an award winning team. **We are proud to have been recognised as one of the 'Three Best Rated' Occupational Therapy providers in 2022, 2023 and 2024.
- **Supportive administration team. **Join our two highly experienced fulltime administration staff to build your skills and competence in the NDIS sector.
- **Above award remuneration.**:

- **Skill development and career progression.** Support from your manager to identify your areas of interest and develop skills as desired.
- **Close-knit team. **We are proud of our supportive team that encourages each and every member to be their best.

**About the role**

Permanent **full time, in office**, admin support to assist with the smooth running of the Moonee Ponds Practice.
- Fully office-based position.
- General administration duties including file and document management.
- Supporting therapists with new referrals, appointment booking and calendar management.
- Managing incoming and outgoing referrals and enquiries.
- Managing and inputting NDIS Service Agreements.
- Accurate data entry and management.
- Management of office supplies.
- Assist with the onboarding of new staff members.
- Creating and maintaining cloud-based case management records.
- Basic bookkeeping, invoicing and account management.
- Liaising with the NDIA where required.
- Following and upholding policies and procedures.
- Use of practice software and Microsoft Office.
- Day-to-day problem solving.
- Adhoc requests or duties where required.

**About you**

**Essential**:

- Exceptional customer service and care.
- High numeracy skills with meticulous data accuracy.
- Impeccable attention to detail.
- Excellent verbal and written communication skills.
- Effective time management and organisational skills.
- Demonstrated initiative and enthusiasm.
- Exceptional communication skills.
- Ability to complete multiple tasks to a high standard.
- Ability to problem-solve and troubleshoot issues.
- Working With Children's Check or eligibility to apply.
- NDIS Worker Screening Check or eligibility to apply, assistance provided.
- Current drivers' licence and vehicle.

**Desirable**
- Experience in a similar administrative position.
- Experience with Xero or similar systems.

**How to Apply**

We encourage you to visit our website and follow us on social media where you can find out more;

Pay: $25.00 - $30.00 per hour

Expected hours: 38 per week

Work Location: In person

Application Deadline: 13/09/2024

  • Receptionist & Administration Assistant

    7 days ago

    Melbourne, Victoria, Australia Legal People Full time

    Dual role | Receptionist + Administration- Full-time opportunity | Great CBD location close to public transport- Excellent salary and benefits- A 'not-to-be-missed' opportunity is available for an experienced Receptionist and Administration Assistant (1-2+ years) to join a government office located near public transport in the CBD. If poise and polish is...

  • Receptionist / Administration Assistant

    6 days ago

    Melbourne, Victoria, Australia Barry Plant Full time

    **Are you a friendly and organised individual with a passion for providing high quality customer service?**:If you are, we have an exciting opportunity for you to become a vital part of our dynamic real estate team, as a Full time Receptionist/Administration Assistant (Monday-Friday 9:00am to 5:00pm).Our offices are based in Essendon, Keilor East and...

  • Receptionist/Administration Assistant

    7 days ago

    Melbourne, Victoria, Australia Contemporary Catering Full time

    Trainee Receptionist and Administration Assistant**Your main responsibilities include**:- Answering phones, collecting mail and general office duties- Assisting with preparation of documents- Assisting the Head Office and Operations teams with various administrative tasks as required- Scanning documents and filing- Strong written and verbal communication...

  • Administrative Assistant/Receptionist

    5 days ago

    Melbourne, Victoria, Australia Canberra Institute Of Education And Technology Full time

    **Job Title: Administrative Assistant/Receptionist - CIET College- Melbourne Campus****Job Summary**:**About CIET College**: At CIET, Canberra Institute of Education and Technology, we pride ourselves on being a dynamic and forward-thinking institution committed to nurturing intellectual curiosity, fostering creativity, and preparing our students for success...

  • Receptionist & Administration Assistant

    1 week ago

    Melbourne, Victoria, Australia ECA Partners Pty Ltd Full time $40,000 - $60,000 per year

    We are a rapidly expanding Accounting Firm based in Balwyn that provides Taxation and Advisory Services (including Business Services, Bookkeeping and Self-Managed Superannuation) to small-to-medium businesses. We're a diverse group of professionals who place high values on good ethics and morals, work/life balance, a friendly and supportive work environment...

  • Administration Assistant/Receptionist

    7 days ago

    Melbourne, Victoria, Australia Specialist Surgical Practice Full time

    **Ideal opportunity to join a premier specialist surgery practice**:We are seeking another dynamic and detail-oriented Medical Administrative Assistant to join our growing team in providing 5-star patient care, working alongside our Specialist Plastic Surgeon and our Oral & Maxillofacial Surgeon. As part of our front desk team, you will be the first point of...

  • Receptionist/Administration Assistant

    7 days ago

    Melbourne, Victoria, Australia Contemporary Catering Full time

    Seeking a Receptionist/Administration AssistantThis is a varied, multi-faceted role which will require a flexible approach to prioritising.**Your main responsibilities will include**:- General office duties including answering phones, greeting guest, maintaining our corporate office image- Coordinating administration and communication between Head Office,...

  • Receptionist & Administrative Assistant

    1 week ago

    Melbourne, Victoria, Australia Bal & Surge Projects Full time $104,000 - $130,878 per year

    About the RoleWe're looking for a professional, reliable, and friendly Receptionist & Administrative Assistant to join our team. This is a front-facing role where you'll be the first point of contact for clients, partners, and visitors, while also supporting the smooth running of our office through a variety of administrative tasks.Key ResponsibilitiesGreet...

  • Administration Assistant/Receptionist

    6 days ago

    Melbourne, Victoria, Australia Timbertruss Full time

    Timbertruss is Australia's leading prefab manufacturer, specialising in Roof Trusses, Wall Frames, Posi Struts and Cassette Floor Panels. We pride ourselves on quality, efficiency and reliability. This has resulted in us becoming the prefab manufacturer of choice for the building industry in Australia.**About the Role**Timbertruss has an exciting opportunity...

  • Receptionist / Administration Assistant

    6 days ago

    Melbourne, Victoria, Australia Sai Home And Community Care Full time

    **About Us****Your Opportunity**:Due to growth, our SAI Home & Community Care business based in Carrum Downs is looking for a Receptionist/ Office Administrator to work 3 days a week on a permanent basis. Hours and days are flexible and can be worked around your preferences.This role will work closely with our current receptionist with a coordinated handover...