Practice Manager

Location:Geelong & Surf Coast Region (location flexible)
Category:Healthcare & Medical >Psychology, Counselling & Social Work
Type:Part-time (0.8 FTE) | $80–90K + super (pro rata, based on experience)
Join a Purpose-Driven Psychology Practice
At Breathe Psychology, we believe healing happens in a space of safety, respect, and collaboration.
We are a values-driven, trauma-informed private practice dedicated to delivering outstanding care—and we're seeking a capable and experienced Practice Manager to help us bring this mission to life.
This is your opportunity to join a trauma-informed psychology practice where your leadership will directly shape the client and team experience.
You'll be responsible for overseeing the operational heartbeat of the practice—systems, people, finance, compliance—and will work closely with the Directors to translate strategic vision into day-to-day action.
Why Join Breathe Psychology?
Leadership with Purpose
– Lead the daily operations of a values-led clinic, supported by clear systems and collaborative Directors who trust your expertise.
Dedicated Admin Support
– Work alongside a skilled and compassionate admin team that ensures trauma-informed, client-focused service delivery.
Supportive Team Culture
– Be part of a warm, professional environment that prioritises kindness, integrity, and psychological safety.
Based in the Geelong & Surf Coast Region
– Enjoy meaningful work in a vibrant location that offers natural beauty, community connection, and true work-life balance.
Ethical & Streamlined Systems
– Step into a well-established practice with thoughtful, efficient processes that support high-quality care.
Transparent & Competitive Pay
– We offer remuneration aligned with experience and professional standards.
Room to Shape & Grow
– Bring your ideas to life through operational improvements, service innovation, and clinic development.
About the Role
You'll lead and supervise administrative staff and support all clinical staff to ensure smooth day-to-day operations, and ensure our systems are running efficiently and ethically.
Overseeing reception and admin operations (including being confident with front desk tasks)
Managing finances: payroll, invoicing, budgeting, and reporting via Xero
Recruiting and onboarding non-clinical team members
Ensuring compliance with OH&S, WorkCover, Fair Work, and privacy legislation
Maintaining a safe, inclusive, trauma-informed environment for staff and clients
Managing facilities, IT systems, contractors, and infrastructure
Coordinating marketing, website content, and GP/community engagement
You'll also play a key role in operationalising the Directors' strategic plans, driving service improvements, and supporting new initiatives across the practice.
3+ years' experience in practice or operations management (preferably health or allied health)
Strong team leadership, delegation, and problem-solving skills
Excellent communication—clear, compassionate, and professional
Proficiency with Xero, Microsoft 365, and practice management platforms
Understanding of legal obligations under OH&S, Fair Work, and privacy legislation
A proactive, solutions-focused mindset and genuine passion for client care
Ready to Apply?
We'd love to hear from you.
Please submit your resume and a cover letter outlining your suitability for the role.
For a confidential chat or to request a full position description, contact us at
*Applications will be reviewed as they are received.
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