Administration Assistant

8 hours ago

Perth, Western Australia Dko Architecture Full time

If you resonate with our values and are interested in joining us, please submit your CV and portfolio with a total size under 10MB. In your cover letter, briefly introduce yourself, highlight your achievements, and share your aspirations for your next career opportunity.

**Administration Assistant**: Perth

**Summary**:
Award-winning architectural studio
Global design practice
Full-time, Permanent

**About DKO**:
We are a celebrated, multidisciplinary design practice with a team of over 280 professionals across six studios in Australia, New Zealand, and Southeast Asia. Our portfolio includes diverse projects such as bespoke residences, luxury hotels, innovative hospitality and workplace interiors, urban design, large-scale master planning, and landscape architecture. At DKO, our workplace culture is shaped by our core values, fostering a safe, inclusive, and diverse environment where our people can excel.

**The Role**:
The Administration Assistant plays a key role in supporting the smooth day-to-day running of the Perth Studio. This role provides administrative and operational support to the Studio Director, National Practice Manager, and the wider team as required.

**Duties include**:

- Provide general administrative support to the Studio Director and wider team.
- Act as the first point of contact for visitors and maintain a professional, welcoming presence.
- Assist with studio coordination including maintenance, cleaning, and liaising with contractors.
- Support the end-of-year studio shut down process.
- Assist with timesheet entry and other administrative tasks as required.
- Maintain positive working relationships with clients, consultants, and industry contacts.

Events and Marketing:

- Assist with organising studio events, including mid-year and end-of-year functions.
- Help coordinate invitations, mailing lists, and client gifts.
- Support internal and external communications, photography, and event logistics.

Travel Coordination:

- Assist with travel bookings for studio team members (domestic and international).
- Help manage changes, credits, and reimbursements.
- Maintain accurate travel records and spreadsheets.
- Assist with documentation for visas, passports, permits, and travel insurance claims.

People & Culture:

- Support onboarding for new starters (arranging IT, payroll, training sessions, and inductions).
- Track leave requests, flexible working arrangements, and public holiday swaps, and communicate with Payroll/P&C where required.
- Help schedule probation check-ins and development meetings.
- Assist with offboarding administration (notifying Payroll, IT, and P&C).
- Assist with training coordination (CPD sessions, white card training, first aid).
- Track and support compliance-related training and certifications.

**Qualifications and Experience**:

- Certificate IV in Business Administration (or equivalent experience).
- 2+ years' experience in an administration or office support role (experience in an architectural or design studio environment advantageous).
- Strong organisational and communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfortable learning new systems.

**Remuneration**:
Commensurate with experience and ability.

**How to Apply**:

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