Capital Works Administrator

Dexus (ASX: DXS) is a leading Australasian fully integrated real asset group, managing a high-quality Australasian real estate and infrastructure portfolio valued at $57.1 billion. We believe that the strength and quality of our relationships will always be central to our success and are deeply connected to our purpose: Unlock potential, create tomorrow.

The Opportunity

Based at our Melbourne Head Office on Collins Street, the Capital Works Administrator provides sounds Administrative, Project Management, Cash Flow Management and Reporting support to the Industrial Capital works team.

You will make an impact by:
Financial Administration, Analysis & Reporting
- Process invoices, purchase orders, and expense reports.
- Respond to vendor invoicing and queries.
- Create and maintain predictive analysis tools/models for Capex and project management fee revenue.
- Provide reports and insights to internal stakeholders from multiple business lines.
- Collaborate with the Capital Works Portfolio Manager and project managers on monthly reporting and cash flow budgets, including variance analysis, re-forecasting and accruals at FY end.
- An SME in Yardi (Construction Manager), including maintain up-to-date finance and admin tasks, and review, test, and implement new functionality or upgrades to ensure business continuity, user adoption, and operating efficiency.
- Drive process improvements across the capital works function.

Project Management Support
- Assist with day-to-day project support and administration.
- Support project managers with system updates, contract creation, forecasting, and other project updates.
- Handle securities and contracts.
- Assist in onboarding and managing vendors, including document preparation.
- Attend meetings and conferences, providing active input and responsible action.
- Manage and administer the Dexus capital works system, including system checks, project status reviews, reporting, and document uploads.
- Maintain accurate information storage and filing systems, ensuring timely flow of information between stakeholders.

About You

Ideally, you will come from an Administration background and have a passion for the property industry. A key to your success will be your attention to detail, ability to prioritise and sound communication skills. You will bring:

- Relevant experience in project administration, including budgeting and financial management.
- Ability to work harmoniously with internal/ external stakeholders and all business levels.
- Preferred exposure to construction contracts, leases, and similar legal documents.
- Proven ability to identify, develop, and implement process improvements.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- Strong computer literacy with preferred experience using Yardi or similar capital works software.
- Ability to work autonomously and within a high-functioning team.
- Ability to manage multiple activities simultaneously to achieve goals.
- Preferred but not essential - Tertiary degree in Real Estate, Land Economics, Engineering, Construction, Management, Business, Property, Project Management, Law, or Town Planning.

Why choose Dexus?

The Dexus culture and spirit is what differentiates us. Together, we take pride in our values: rally to achieve together and build trust through action. As an employee of Dexus, you will benefit from:

- Flexible Working: Our hybrid work model lets you thrive both professionally and personally. Whether it's working from home or collaborating in our state of the art and award-winning offices, we've got you covered.
- Wellbeing Matters: Enjoy a Wellbeing Allowance, extra annual leave days (our exclusive 'Dexus' days), and our holistic Safe and Well program. Your health and happiness is a priority.
- Continuous Growth: Enhance your career with professional development, memberships, and study assistance. We invest in your learning journey.
- Tribe: Our commitment to supporting LGBTQ+ staff earned us Silver Employer Status in the AWEI 2024. We foster an inclusive environment where each individual feels recognised and appreciated.
- Focus on Sustainability: Dexus is deeply committed to making a positive impact on the communities it serves. Align your personal values with your professional endeavours.

Reach out to

if you require any accommodations or additional support during our recruitment process; we're here to help.

Join Dexus and 'unlock potential, create tomorrow'.