Executive Assistant

Are you an office administration professional with a hands-on, flexible and proactive approach to work including the ability to prioritise and re-prioritise to achieve successful outcomes? Do you have great interpersonal skills and diplomacy?

We have an exciting opportunity available for an Executive Assistant to join our friendly and supportive team based in Broadbeach.

**What does a typical day look like?**

No two days will be the same, in a word - variety As EA to the CEO and the Executive Management team, you will be liaising across all areas and levels of the organisation and providing a high level of support with respect to (but not limited to), complex diary and travel arrangements, organising meetings and coordinating events. In this hands-on role you will also be involved in the facilitation of the dnata Australia headquarters.
- Provide proactive administrative support to the CEO & Executive Team.
- Prepare Powerpoint, Word and Excel documents for presentation as requested.
- Coordinate internal events such as boardroom lunches, corporate presentations, functions, and unit management meetings.
- Organise meeting rooms when required including technical requirements, food & beverage, and other necessary resources.
- Credit Card reconciliation, seeking approvals and ensuring on time payment.
- Attend executive meetings to prepare material, take minutes and distribute actions.
- Build strong relationships with the executive team to understand their operational needs and requirements.
- Filing and distribution of commercially sensitive contracts.
- Ad hoc project work as directed
- Manage confidential and sensitive information with diplomacy and confidentiality
- Personal administration support for the CEO.

**What do you need to be successful in securing this role?**
- Previous experience working in an EA role supporting at executive level or as Office Manager working directly with the CEO/GM.
- Experience in a large or complex organisation with multiple departments.
- Extremely high attention to detail.
- Advanced Microsoft Office skills.
- Strong communication skills both written and verbal.
- Ability to work under pressure and to tight deadlines.
- Ability to work on your own initiative.
- Ability to deal with sensitive information with discretion and confidentiality at all times.
- Ability to work autonomously as well as within a team.
- Ability to work with competing priorities, and to re-prioritise as necessary.
- Actively engage in continuous improvement of corporate office procedures

**What's in it for you?**
- Be part of a close knit and dedicated team who are truly passionate about delivering excellent customer service.
- Work with the leadership of a large, well-established business, part of the Emirates Group.
- Be part of a business that is committed to giving back to our people and the communities in which we operate, through environmental, community and wellbeing initiatives.
- Access to our employee benefits program which includes a wellbeing platform, discounted private health insurance and access to specials and discounts from over 700 retailers.
- 5 weeks paid annual leave.
- Career advancement opportunities.

**Your employer**:
Part of the Emirates Group, we are highly regarded within the global aviation and meal manufacturing industries.

It is our three Australian brands - dnata catering, snapfresh and marhaba - that enables us to deliver extensive service capabilities and ensures we maintain our reputation as Australasia's most admired catering and retail partner, specialising in inflight catering, travel retail technology and airport lounge management.

Chosen by many of the world's top airlines for our fresh, award-winning meals and outstanding service, we operate 15 catering facilities across 9 cities, employ over 4,000 people, produce over 64 million meals and service over 246 thousand flights each year.

We know that it is our people and our communities, that make us great. Which is why we put our people first and give back to the communities in which we operate. Over the past five years, we have supported Australian food rescue organisations to create more than 1.3 million meals for those in need and have raised over $420,000.00 for the Kids with Cancer Foundation, The Smith Family, and other Australian charities.