Reception & Admin Assistant

1 day ago

Australia Avance Clinical Full time

**Who are we?**
We're Avance Clinical a Contract Research Organisation. We offer specialised services supporting drug development for the pharmaceutical and biotechnology industry. We have a rich history in this area with our founding roots dating back to the 1980's. We're a growing business and are experts in our field.

**Why should you join Avance Clinical?**
We appreciate that our most important asset is our people. We offer a fun, friendly work environment and a culture that values honesty and respect. We have a strong sense of team. We genuinely appreciate each individual but recognise the collective when achieving success.

**Broad Purpose**
The Reception & Admin Assistant is responsible for reception duties and providing a range of high-quality administrative services and support to Senior Management.

**Please Note**: due to the reception responsibilities of this position, this role is based in our office 5 days per week, Monday to Friday.

**Core Responsibilities**
- Receive and screen visitors, field telephone calls, take messages and re-directs calls.
- Assist with the employee onboarding and offboarding process, including arranging home office packages for remote staff and desk setup for local staff.
- Maintain the appropriate office registers (Building Access Cards and Keys).
- Support and coordinate the booking of meeting rooms, client visits and catering.
- Organise company and employee events.
- Maintain supplies by checking stock to determine inventory level - anticipate the need for supplies, place orders and verify receipt of supplies.
- Manage visitor and contractor sign-in register.
- Ensure all office amenities are maintained to a high standard including upkeep of kitchen facilities.
- Receive, sort, and distribute mail and arrange couriers.
- Provide communication to all employees regarding building related matters.
- Support all Avance Clinical office locations as requested in conjunction with a local office representative.
- Book travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations as required.
- Providing Administrative support to the HR Team as required for example, supporting HR projects, scheduling interviews etc.
- General administrative duties as required including photocopying, binding, etc.
- Other duties as directed by Line Management or delegate in line with skills, experience and/or qualifications.

**Qualifications, Skills and Experience**
- Minimum 12 months administrative and / or reception experience.
- Proficient knowledge of the MS Office suite.
- Excellent time management skills and the ability to prioritise work.
- Proven ability to deliver tasks on time and with a high degree of accuracy.
- Experience in building and maintaining positive relationships with clients, senior management, and other departments.
- Attention to detail and problem solving skills.
- Excellent written and verbal communication skills.
- Ability to work independently or in a team environment as needed.

**What next?**
As a growing business we're looking for likeminded people to join us - we hope that's you.
- To join our team please submit your CV & cover letter as one Microsoft Word document
- You must have full Australian working rights to be considered
- At Avance difference is encouraged, its celebrated and it's something we strive for. We empower cultural, disability, LGBTI+, and gender equality._

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