
Project Adminstrator
1 week ago
Primary Location
Clayton, VIC
Job Description Summary
The Project Administrator is responsible for a wide variety of tasks within the areas of operations, finance and office management across all business units.
About the Role
To contribute to the efficiency, profitability, and growth of Service Stream by performing a variety of customer facing and administrative functions, whilst adhering to relevant statutory legislation and Service Streams Policies and Procedures.
Nature of position: Permanent /Full time
Location: Clayton, Vic
Reporting Line: Program Manager
About the Role
Service Stream's Utilities & Infrastructure Division are currently seeking a Project Administrator to join our Optus Colossus team
The Project Administrator plays a key role in the on-going project administration activities, ensuring that internal and external stakeholders are provided with the required appropriate artefacts and completion documents to ensure effective and on time payments both to sub-contractors and from the client.
**Job Description**:
- Management of all financial information relating to the works program including time and costs for labour, equipment and materials as well as management of invoices;
- Co-ordinating and managing purchase requisitions received from the operating unit/project team, ensuring that requisitions are processed in a timely and accurate manner
- Raise purchase orders within the Service Stream system in a timely and accurate manner from requisitions received or other methods of request as may be appropriate
- Management of compliance and client related documentation (for example audits, training records etc.);
- Report collation, archiving, distribution, maintaining document register, ensuring submission deadlines are met, tracking RFI's, proof reading and formatting confidential documentation
- Co-ordinating and managing the provision of delivery/supply documentation (good receipt notes, delivery dockets and the like) from Comdain project/site/field staff or sub-contractors/suppliers to enable accurate and timely purchase order receipting;
- Entry of timesheet hours/costs, plant & equipment hours/costs and other project related charges as appropriate for the operating unit/project as required;
- Management of meetings including scheduling of meetings, distribution of the agenda and other materials and minuting meetings;
About You
This is a fantastic opportunity for a Project Administrator to build industry contacts and develop your career.
We are looking for an individual with;
- Prior experience in providing a high level of Project Administration and Finance to an engineering and construction team.
- Strong understanding of purchasing and goods receipting
- Experience with IFS or Greentree systems is desirable
- Intermediate to advanced level in MS Office suite (specifically Sharepoint, Word, Excel, Outlook & PowerPoint)
- Exceptional communications skills and ability to multitask
- Great interpersonal skills with an ability build excellent working relationship
**Benefits**:
- Hybrid working arrangement.
- Great Team Culture.
- Focus on employee reward and recognition.
- Wide range of corporate staff benefits - including discounts at major retailers across Australia.
- Opportunities for growth and development in a leading ASX-listed company.
About Us
ServiceStream, together with its subsidiaries and affiliates, is a leading national service provider to develop and operate Australia's essential communications, energy and water networks in the telecommunications, utilities and transport industries. We specialise in the design, construction and maintenance of new and existing networks, and deliver end-to-end engineering and asset management solutions on behalf of our blue-chip client base.
ServiceStream is committed to building a workplace culture that values diversity and inclusion. We actively promote the employment of Aboriginal and Torres Strait Islanders, people with a disability, LGBTQI and other diverse groups to strengthen relationships and benefit our people, clients, and communities.
ServiceStream are a signatory to the Veterans Employment Commitment. We value the skills and experience of ex-ADF members and their partners and will strongly consider veterans who meet the key criteria for our employment opportunities.
Department
Projects
How to Apply
-
Projects Administrator
1 week ago
Melbourne, Victoria, Australia Arden Cleanrooms Full timeArden Cleanrooms (Australia) Pty Ltd, an expert in cleanrooms with over 35 years of industry experience, have always strived to be the leading innovators in the design, construction, and installation of specialised controlled environments used in a range of manufacturing, pharmaceutical, and medical technology industries.Arden Cleanrooms provide controlled...
-
Project Adminstration Officer
2 weeks ago
Melbourne, Victoria, Australia Employment Hero Full timeWe are looking for a dynamic **Project Administration Officer **with a 'çan do attitude' to support the Carrum Downs office.**Our Vision and Mission****Our Core Values**At UBS we:- are open and honest- own our decisions- are collaborative and solution focused- embrace change- are role models, our behaviours build strong relationship**About the Role**This is...
-
Adminstration Assistant
1 week ago
Melbourne, Victoria, Australia Asiatic Pantry Full timeKey Responsibilities:- Calendar Management: Schedule and coordinate meetings, appointments, and events, ensuring effective time management.- Task Prioritisation: Assist with prioritising daily tasks and setting deadlines for various projects.- Travel Arrangements: Plan and book travel itineraries, accommodations, and transportation for business trips.-...
-
Service Adminstrator
2 weeks ago
Melbourne, Victoria, Australia Sharp & Carter Full timeOpportunities to grow within the business- RDO day per month- Flexible working from home arrangement**About the Role**The purpose of the Service Administrator role is to manage the setting up and administration of service contracts including reporting, scheduling and allocating of jobs, providing basic quotations and client management.**Duties**- Issue...
-
Adminstration Officer
2 weeks ago
Melbourne, Victoria, Australia Farren Group Pty Ltd Full time $60,000 - $80,000 per yearAbout the role We are seeking a dedicated and organised Administration Officer to join our team at Farren Land Surveys Australia Pty Ltd in Footscray, Victoria. This part-time role will provide administrative and clerical support to ensure the smooth running of our office.What you'll be doingProviding general administrative and clerical support, including...
-
Office Adminstration/HR
2 weeks ago
Melbourne, Victoria, Australia Eightfold Institute of Australia Full time $40,000 - $60,000 per yearAbout the host companies: To apply, you must be: Currently in final year or recently completed relevant Business, Commerce, HR qualification Demonstrate English language proficiency or be a native speaker Internships can be sourced across various fields: Human Resources Administration The ideal intern will be required to participate in the below...
-
Education And Administration Officer
2 weeks ago
Melbourne, Victoria, Australia Fight Parkinson'S Full timeAbout the roleJob Summary:Join us at Fight Parkinson's. Be part of a dynamic and passionate team of health professionals who provide services, education and vital information to people living with Parkinson's and their communities.- We have an exciting opportunity supporting education and office services to help connect and engage our community. In the...
-
Administration Assistant
1 week ago
Melbourne, Victoria, Australia Grampians Health Full timeLocation: Melbourne | Southern MetropolitanJob type: Part timeOrganisation: Grampians Health**Salary**: Salary not specifiedOccupation: Accounting, Administration/Secretarial, Communications, Marketing and Media, Education and Training, Human Resources, IT and Telecommunications, Legal, Occupational Health and Safety, Planning, Projects, ResearchReference:...
-
Sales Support Associate
1 week ago
Melbourne, Victoria, Australia Ineight Full time**Company Description**:InEight is a leader in construction project controls software, empowering over 850 companies taking on challenging projects in industries including construction and engineering; transportation infrastructure; mining; water; power and renewables; and oil, gas and chemical. Uniquely suited to capital construction and other complex work,...
-
Learning Experience Manager
2 weeks ago
Melbourne, Victoria, Australia Movember Full timeLearning Experience Manager (LMS) | 12 Month ContractJoin to apply for the Learning Experience Manager (LMS) | 12 Month Contract role at MovemberLearning Experience Manager (LMS) | 12 Month Contract2 days ago Be among the first 25 applicantsJoin to apply for the Learning Experience Manager (LMS) | 12 Month Contract role at MovemberWe are seeking a Learning...