Office Coordinator

4 days ago

Sydney, New South Wales, Australia Boutique Consulting Full time

$70-75k+Super
- CBD Location - Hands on Role
- IMM start / Perm Position

**About the Company**:
Boutique's Client is a leading asset management firm growing from strength to strength. Based in the heart of the Sydney CBD.

**About the Role**:
The role requires office support Monday to Friday full-time. It is the only Office support role in the office, open plan setting.

**Key Responsibility's**
- Answer and direct phone calls
- Organize and schedule meetings and appointments
- Maintain contact lists
- Assist in the preparation and formatting of reports
- Develop and maintain computer and manual filing systems
- Order office supplies
- Book and assist with travel arrangements
- Resolve and monitor all IT related queries
- Prepare and monitor invoices

**Reception duties**
- Answer the phone and door
- Greet visitors
- Offer and provide hospitality e.g. coffees, Catering etc
- Meeting room set-up, bookings, housekeeping
- Clear and tidy meeting rooms
- Office Support
- Over-see ordering of all office supplies
- Receive and send couriers
- Tidy all public areas of the office
- Provide administrative support as and when required
- Managing technology in the meeting rooms: checking that the teams facilities work
- prior to meetings
- Keeping kitchen clean including stacking and emptying dishwasher
- Stocking fridge with weekly delivery of milk and topping up fruit bowl
- Maintaining coffee machines
- Distribution of mail, ordering couriers
- Update administration records
- Welcome and on-board new staff to the office and demonstrate the Health & Safety
- procedures
- Meeting and Event Assistance
- On the day help with board meetings - room set up, serve catering, tidy up
- Help set up logistics for larger meetings - book caterers, RSVP management and venue research if required
- Assist with organization of social event

**About you**:

- Able to work independently
- A motivated self-starter
- General IT knowledge is a must
- Computer literate and proficient using Microsoft Suite
- Experience using office machinery (fax, printer, copier, phone systems etc.)
- The role can be very varied, someone with a flexible attitude will be highly regarded
- Excellent communication and interpersonal skills

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