Project Administrator

4 days ago

Sydney, New South Wales, Australia Thales Full time

We're inventing the future, right here, right now, at Thales. We design the critical security solutions of tomorrow by combining the curiosity to explore, the intelligence to question and the vision to create. Together we solve complicated problems by combining our experience in the market with our leading research and development capabilities.

**The Role**

Opportunity for a Project Administrator to join our Bids and Project Support Team, which provides all project administration activities for projects managed within the Ship Repair Services Business. The purpose of this position is to provide day to day administrative supports to the SRS project teams and project management office (PMP) as required.

Based in Garden Island, your role will be to Co-ordinate and perform the day to day activities in the Project Office as delegated by the Project Manager. You will maintain effective relationships with the relevant project Stakeholders and ensure project execution, cost, time and quality are achieved.

Responsibilities will include;
- Liaising with PM's and Assistant PM's, Superintendents, Supervisors, Subcontractors and other Project and Production Team members to maintain a lean and valid and accurate project standardisation of processes and functions.
- Provide day to day admin support to the SRS project team.
- Attending, preparing and distributing meeting agendas and minutes.
- Preparing regular reports and charts on project progress and performance
- Gathering Data, conducting data entry and maintaining technical and administrative data within a range of engineering databases.
- Providing admin support to the Contract Admins in Preparation and maintain Contract/Task Change proposals/Task Progress Completion Certificates.
- Ensuring compliance with policies and regulations.

**How about you?**
- Cert III in Business (Office Admin equivalent) or equivilant tertiary qualifications
- Prior experience in an office admin role
- Sound knowledge of administrative processes
- Experience in ship building or Ship repair/heavy engineering industry will be favourable
- Knowledge of Project Management Processes will be desired
- High degree of attention to details
- Ability to communicate at all levels

**Good to Know
Prior to offer you'll complete a pre-employment police and medical check.

Wellbeing matters at Thales, and where possible we encourage flexible working.

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