Receptionist / Admin Assistant

2 days ago

Melbourne, Victoria, Australia Flexi Personnel Full time

Flexi Personnel is a leading recruitment and labour hire company, offering comprehensive solutions to businesses seeking talented individuals to join their teams. We are currently seeking an experienced and professional Receptionist/Administrative Assistant to join our dynamic team.

Job Summary:
As a Receptionist/Administrative Assistant, you will play a vital role in providing outstanding customer service and seamless administrative support. You will be responsible for overseeing the front desk operations, greeting visitors, managing phone calls, and assisting with diverse administrative tasks. Your strong organizational skills and attention to detail will be essential in ensuring smooth daily operations.

Key Responsibilities:

- Greet and welcome visitors, clients, and employees in a professional manner.
- Answer and direct phone calls to appropriate staff members.
- Manage and maintain the reception area, ensuring cleanliness and a presentable appearance.
- Assist with scheduling appointments, meetings, and interviews.
- Printing invoices and any other relevant documentation needed.
- Sort and distribute incoming mail and prepare outgoing mail.
- Maintain an organized filing system for both physical and digital documents.
- Provide general administrative support, such as data entry, photocopying, faxing, and scanning.
- Collaborate with team members to complete assigned tasks and projects.
- Provide exceptional customer service and support to both internal and external stakeholders.

Qualifications and Skills:

- Proven experience as a Receptionist, Administrative Assistant, or in a similar role.
- Excellent verbal and written communication skills.
- Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
- Familiarity with office equipment such as photocopiers, fax machines, and scanners.
- Ability to work both independently and as part of a team.

At Flexi Personnel, we value diversity and are committed to creating an inclusive work environment. We encourage applicants from all backgrounds to apply.

If you meet the requirements and are ready to contribute to a dynamic organization, please submit your resume and a cover letter detailing your experience and suitability for the role. We look forward to hearing from you

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